Archives Assistant

Job Description

The Archives Assistant plays an important role in supporting the preservation and organization of Team Penske’s rich motorsports history at the newly established Heritage Center. This position assists with a broad range of archival functions, including processing, preservation, cataloging, and digitization of historical materials and artifacts.

Working hands-on with video, photography, documents, memorabilia, and large-format materials, the Archives Assistant helps ensure that Team Penske’s legacy is accurately documented, properly preserved, and accessible for future generations. This role is ideal for someone who is highly organized, detail-oriented, and passionate about historical preservation within a dynamic motorsports environment.

Responsibilities:

• Process collection materials through physical arrangement (sorting, boxing, labeling, and organizing)
• Photograph artifacts and create detailed descriptions for database entry
• Prepare artifacts for preservation using proper archival care methods
• Digitize records and photographs using scanning equipment
• Maintain accurate records and ensure consistency within the archive database
• Assist in organizing and storing materials in accordance with archival best practices 

Collection Materials Include:

• Trophies
• Team apparel
• Helmets
• Photographs, negatives, and slides
• Magazines, programs, catalogs, and related printed materials
• Framed images and artwork
• Die-cast models and other collectibles
• Large-format graphics and displays

Qualifications:

• Ability to lift up to 50 lbs.
• Highly organized with strong attention to detail
• Self-motivated with the ability to work independently
• Proficient in Microsoft Office, particularly Excel
• Basic working knowledge of Adobe Photoshop
• Experience operating scanning equipment
• Strong interest in cataloging and preserving historic documents and artifacts
• Experience with museum collection software (PastPerfect) is a plus