Administrative Coordinator

JOB Position Objective:
The Administrative Coordinator is primarily responsible for meeting the administrative needs of the five-member elected Board of County Commissioners and the Director of the Commission Office. This position is responsible for coordinating Commission meetings, maintaining official records, managing travel logistics, and ensuring effective communication and scheduling. EXAMPLE OF DUTIES Essential Functions:

• Provide executive administrative support for the five-member elected Board of County Commissioners and the Director of the Commission Office with correspondence, policy and procedure updates, statistic compilation, reports, records requests, calendar management, email management, travel and training preparations, meeting and event arrangements, and other tasks as assigned.
• Greet the public, answer phone calls, evaluate and address public needs, and refer issues to appropriate staff for follow-up or resolution.
• Plan, organize, and distribute meeting agendas, meeting packets, and related documentation for boards, committees, and other official meetings/events attended by Commissioners or the Director, posting required legal notices and complying with laws.
• Maintain official Board calendar, including regular meetings, special sessions, public hearings, and community events.
• Maintain inventory of office supplies, equipment, and assets.
• Track, maintain and update all files related to contracts, grants, MOUs, resolutions, ordinances, and any other files required to be maintained by the Commission Office.
• Perform basic bookkeeping duties, to include calculating input, collecting payment, reviewing and inputting department vouchers and claims for payment.
• Perform related duties as assigned by supervisor.
• Maintain compliance with all County policies and procedures

SUPPLEMENTAL INFORMATION Working Environment:

• Most work is performed indoors in an office where noise and interruptions often occur.
• Additional hours may be required to meet project deadlines or attend special meetings.
• Some travel may be required for conventions, training and meetings.