What are the responsibilities and job description for the Project Administrative Assistant position at Penn-Tech International, Inc.?
About Us
Penn-Tech is a small business based in Frazer, PA, with a dedicated team of 8–10 employees. Established in 1968 and incorporated in 1986, we provide specialized services to various government agencies, counties, municipalities, and pipeline companies. As a trusted subcontractor to major federal contractors, Penn-Tech performs tower, mast, and platform erection, maintenance, and decommissioning, as well as antenna installation, replacement, and removal, grounding system installation, and more.
Job Title: Project Administrative Assistant
Summary:
The Project Administrative Assistant is responsible for supporting project operations through effective communication with customers, managing various clerical and administrative tasks, and utilizing Microsoft Office tools and internet research. This role requires strong attention to detail, the ability to manage multiple tasks, and a proactive, organized approach to administrative support.
Duties and Responsibilities
Other duties may be assigned as needed.
- Coordinate remote meetings and manage computer setup using Microsoft Teams.
- Support multiple projects by researching and preparing quotations and safety forms using Excel and Word.
- Assist with preparing tower inspection reports and related documentation; maintain Job Hazard Analysis (JHA), Safety Data Sheets (SDS), and other safety-related forms.
- Maintain company safety manuals and oversee field employee training records, including updates to the ISNetworld safety database.
- Create and manage spreadsheets for RFQ (Request for Quotation) and RFP (Request for Proposal) processes.
- Submit and reconcile employee expense reports; manage and maintain employee expense cards.
- Update customer work summaries and document inspection report priorities and recommendations.
- Maintain and file company corporate minutes on an annual basis.
- Draft and format professional correspondence and documentation; proofread for accuracy and clarity.
- Maintain organized digital files of response letters, emails, and quotes related to various projects.
- Research tower-related materials, shipping charges, and containers; prepare and send RFQs to vendors.
- Shop online for office and shop supplies as needed.
- File physical and electronic correspondence and documents.
- Operate standard office equipment including:
- Computer, calculator, fax/printer/scanner
- Credit card terminal
Qualifications / Requirements
- High School Diploma or GED required; additional education (Associate’s or Bachelor’s Degree) is a plus
- Excellent verbal and written communication skills
- Strong typing proficiency
- Ability to establish priorities, work independently, and follow through on objectives with minimal supervision
- Capable of multi-tasking and taking initiative in a dynamic environment
- Accurate, detail-oriented, and dependable
- Strong time management and organizational skills
Computer Skills
- Proficient in Microsoft Office Suite
- Intermediate to Advanced proficiency in Microsoft Word, Excel, and Access
- Basic to Intermediate experience with Microsoft Outlook (Email and Calendar)
- Competent in using the Internet for research and information gathering
- Basic to Intermediate skills in drafting and researching written proposals
Pay:
- $19.00 – $22.00 per hour (based on experience)
Job Type:
- Full-time
Schedule:
- 8-hour workdays
- 40-hour work week
- No nights or weekends
Benefits:
- Vacation and holiday pay
- Health, vision, and dental insurance
- Life and disability insurance
Job Type: Full-time
Pay: $19.00 - $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Malvern, PA 19355 (Required)
Work Location: In person
Salary : $19 - $22