Accounting & HR Assistant

POSITION SUMMARY:

At PennEngineering, we innovate and collaborate to make the world a better place. You can contribute to work that matters with a company where diversity, equity and belonging are shared values. We’re committed to fostering an environment for every employee that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

PennEngineering is seeking a motivated, excited, individual to be a part of the Haeger. As an Accounting & HR Assistant at PennEngineering, you’ll collaborate with teams that do truly amazing things.

Join us as we build the future in Manufacturing and Engineering!

Perks and Benefits:

• Medical & Employer Paid: Dental and Vision
• Parental Leave
• 401k and Employer Match
• Paid time off and holidays
• Tuition reimbursement
• Paid On the Job Training
• Performance incentive bonuses
• Community Volunteering
• Talent Referral Bonus Program
• Employee Centric Culture

WHAT YOU WILL DO:

The AR/AP Specialist role requires a highly motivated individual with strong communication skills, attention to detail, and a flexible, resilient approach. Reporting directly to the Controller, this position is responsible for ensuring timely collection of all Accounts Receivable (AR) balances to support adequate cashflow and reduce the risk of bad debts. Responsibilities will also include AP processing, general accounting support, and assisting the HR department with various administrative and recruiting tasks. The ideal candidate will have working knowledge of the Accounts Receivable module within an ERP system, the ability to meet tight deadlines, and proficiency in MS Office (Excel / Word / PowerPoint).

Accounts Receivable (AR) Responsibilities

• Apply all customer payments to AR within JDE
• Deposit checks received and identify daily wire transfers
• Conduct weekly review of debtors and contact customers by phone/email to ensure timely payments
• Report overdue account status and collection actions to Finance and Sales Managers
• Place overdue accounts on hold and notify Customer Service
• Address customer inquiries regarding missing invoices, credit requests, etc.
• Reconcile the GL Control Account to the Customer Ledger and bank accounts at month-end
• Reconcile Intercompany Accounts with domestic and international entities
• Set up new customer accounts and perform credit checks
• Review customer credit limits at least every six months and adjust as needed
• Assist with AR month-end reporting requests
• Support year-end audit with AR-related documentation and responses

Accounts Payable (AP) Responsibilities

• Process vendor invoices accurately and in a timely manner
• Match purchase orders, receiving documents, and invoices
• Prepare weekly payment runs and maintain positive vendor relationships
• Monitor AP aging and resolve discrepancies with vendors
• Assist with vendor account reconciliations and respond to inquiries
• Maintain accurate and organized AP files and documentation
• Support month-end close by preparing AP-related reports and schedules

HR Assistance & Recruiting Support

• Assist with job postings on company career pages and job boards
• Screen applications and forward qualified candidates to hiring managers
• Coordinate interviews, pre-employment testing, and background checks
• Assist with onboarding tasks, including preparing new hire paperwork and organizing orientation materials
• Assist with employee communication, memos, and scheduling of HR-related meetings or training sessions
• Provide general administrative support to HR leadership as needed

Additional Responsibilities

• Adhere to all environmental, health, and safety standards and procedures
• Perform other duties as assigned

Our commitment to Diversity, Equity and Belonging (DEB) endeavors to create a safe space for all employees and customers, regardless of age, race, sex, gender identity, national origin, or religion. We lift voices and opinions by creating a respectful work environment where difference is valued, and we are doing our part to build towards a greater society where diverse points of view are celebrated.

Qualifications:

WHAT WE ARE LOOKING FOR:

• High school degree required
• Automotive industry experience preferred
• Strong MS Excel skills
• Strong – verbal and written communication skills, problem solving skills, as well as customer service aptitude and attitude
• MRP/ERP software knowledge/ experience with JDE helpful
• Proficient in Microsoft Office software

ADDITIONAL SKILLS THAT WILL HELP YOU BE SUCCESSFUL IN THIS ROLE:

Safety:

• Follow all safety requirements to avoid injury to self and fellow employees.
• Create and maintain a safe work environment; repair and/or report non-conformances to company safety policies and guidelines.

Work Environment:

• Air-conditioned office; goes into manufacturing facility periodically.

Physical Demands:

• Able to sit or stand for 8 - 10 hours a day.
• Regularly scheduled to work 8 – 10 hours a day
• Must be able to work in office Monday - Friday