What are the responsibilities and job description for the Accounting Clerk position at Penn Engineering?
We are seeking a detailed-oriented and organized Accounting Clerk to join our accounting team. This role is responsible for processing accounts payable and accounts receivable transactions, maintaining accurate financial records, researching discrepancies, and supporting daily cash management activities.
- Post daily customer deposits and payment accurately
- Reconcile customer accounts and investigate payment discrepancies
- Perform collection activities including contacting customers regarding outstanding balances, short payments, and billing issues
- Collaborate with internal departments to resolve customer concerns and account issues
- Monitor accounts receivable aging report and follow up on overdue customer balances
- Process vendor invoices and ensure accurate and timely posting into accounting system
- Perform 3-way matching of purchase orders, receiving documents, and vendor invoices
- Research and resolve invoices, pricing, quantity discrepancies
- Communicate with vendors regarding invoice status payment inquiries, pricing differences, and account discrepancies
- Maintain vendor records
- Support continuous improvement of AP and AR processes
- Provide support for audits, reporting, and special accounting projects
- Other tasks as assigned
- Monitor and Maintain Accounts Payable and Accounts Receivable email inboxes, ensuring customer and vendor inquiries are addressed promptly and routed appropriately
Qualifications:
- High school diploma or equivalent required; associate degree in accounting or finance preferred
- 3 years of experience in an accounting related position
- Basic knowledge of accounting principles and procedures
- Experience with ERP/financial systems (JD Edwards ) and Microsoft Excel preferred
- Ability to handle confidential information with discretion
- Ability to work independently while collaborating effectively within a team environment
- Strong attention to detail and ability to maintain accuracy in a deadline-driven environment
- Excellent verbal and written communication skills
- Experience with high-volume invoice processing
- Strong problem-solving, critical-thinking, and decision-making abilities