AR/AP Specialist

Company Overview:

Penguin Packaging Solutions is a fast-growing packaging distributor redefining partnership within the food industry. With operations in Maryland and North Texas, we supply packaging materials to food manufacturers, processors, re-packers, distributors, and grower-shippers nationwide through a high service, Just-In-Time model that keeps our customers’ production lines running seamlessly.

Our team operates by The Penguin Way, a set of five core values that shape everything we do: Obsess Over Customer Success, Practice Extreme Ownership, Seek Excellence, Fly Freely, and Rage Against the Status Quo. These values aren’t words on a wall — they guide how we think, act, and serve.

We take our business seriously but not ourselves too seriously, fostering a culture that pairs accountability and high performance with humor, collaboration, and genuine care. As we continue to scale rapidly, we’re seeking a detail-oriented and highly organized team member to strengthen our financial operations and support our continued growth. The AR/AP Support Specialist will play a key role in ensuring accuracy, efficiency, and exceptional service across all financial touchpoints.

Job Summary:

In this critical role, you will manage the accounts payable and receivable functions, ensuring timely and accurate processing of payments and collections, along with a variety of other accounting and administrative responsibilities. The ideal candidate should have a strong understanding of accounting principles and be adept at maintaining financial records in compliance with company policies and standards.

Key Responsibilities:

· Maintain and manage the company’s accounts payable and receivable ledgers, ensuring accuracy and adherence to accounting standards

· Process invoices, payments, and credit memos efficiently and accurately

· Research and resolve discrepancies or errors related to accounts payable and receivable

· Send invoice reminders and statements to customers and follow up as necessary

· Collaborate with the accounting and operations teams to ensure the accuracy and integrity of records

· Assist with month-end, quarter-end, and year-end reconciliations

· Assist with managing and maintaining all vendor and customer files

· Assist with the onboarding of new customers and vendors, and maintain accurate records

· Provide support to the Accounting Team in preparing for and responding to financial reviews, bank audits, and other compliance requests

· Provide administrative support to other departments as needed

Qualifications:

· Bachelor’s degree in Accounting or Business Administration

· Strong understanding of accounting principles and practices

· Proven experience in managing accounts payable and receivable functions

· Excellent organizational skills with strong attention to detail

· Strong problem-solving skills, with the ability to identify and resolve discrepancies

· Excellent written communication and interpersonal skills

· Proficiency in MS Office and experience with accounting software’s, particularly QuickBooks Online

· Ability to work accurately and efficiently in a fast-paced environment.

· Ability to work independently and collaboratively as part of a team

Bonus Skills:

· Sales Tax Filing and Reporting experience in multiple states

· Understanding of GAAP principles and experience applying them in daily recordkeeping

· Treasury Management

· Various ERP systems experience

· FP&A

Job Type: Full-time

Base Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $50,000 - $65,000