26/27 SY Instructional Compliance & Program Coordinator

                                         PENDERGAST SCHOOL DISTRICT

                                                       Job Description

JOB TITLE: Instructional Compliance & Program Coordinator

EXEMPT: Yes                                                                      

SALARY LEVEL: Exempt Support Salary Schedule               

DEPARTMENT: Educational Services                                      

TERM OF EMPLOYMENT: 12-Month

REPORTS TO: Chief Learning & Innovation Officer (CLIO)  

DATE APPROVED:  April 21, 2026

POSITION LEVEL: 5          

SUMMARY:   The Instructional Compliance & Program Coordinator supports the Chief Learning & Innovation Officer (CLIO) and instructional departments by managing compliance requirements, coordinating instructional programs and events, and serving as a liaison with the Arizona Department of Education (ADE) and related agencies.

This role ensures that instructional initiatives, state and federal program requirements, and reporting obligations are executed with accuracy, timeliness, and alignment to district priorities. Operating within the district’s enterprise model, the Coordinator reduces operational burden on instructional leaders by organizing systems, tracking deliverables, and ensuring coherence across curriculum, assessment, professional learning, and innovation efforts.

REQUIRED QUALIFICATIONS:

• AA degree
• Minimum of 3 years of experience in program coordination, compliance, or administrative/project management
• Demonstrated ability to manage multiple timelines, projects, and priorities with strong attention to detail
• Strong organizational, communication, and problem-solving skills
• Proficiency with Microsoft Office and/or Google Workspace

PREFERRED QUALIFICATIONS:

• BA degree, in job-related area
• Experience in a K–12 educational setting
• Experience with ADE instructional programs, reporting systems, or grants
• Familiarity with curriculum, assessment, accountability, or professional learning systems
• Experience supporting large-scale initiatives or cross-functional teams
• Experience coordinating professional learning or district-level events

Such alternatives to the above required & preferred qualifications as the Superintendent/Designee may find appropriate and acceptable

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Coordinate compliance requirements connected to instructional programs (e.g., federal programs, state initiatives, grants, and instructional mandates)
2. Develop and maintain comprehensive compliance calendars aligned to State agency timelines and instructional deliverables
3. Track submissions, monitor progress, and ensure timely completion of all required reports and documentation
4. Collaborate with instructional leaders (curriculum, assessment, professional learning, special programs) to gather, review, and submit required materials
5. Ensure alignment, accuracy, and consistency of instructional compliance documentation across departments
6. Plan and coordinate instructional events, including professional learning, curriculum rollouts, compliance trainings, and program meetings
7. Manage logistics including scheduling, locations, materials, communication, and day-of execution
8. Ensure alignment of events to instructional priorities and coherence across departments
9. Maintain a master instructional calendar to prevent conflicts and support strategic sequencing of initiatives
10. Collaborate with departments to ensure events align with district priorities and are executed with consistency and quality
11. Support project management of key instructional initiatives led by the CLIO
12. Develop and maintain trackers, systems, and tools to ensure visibility of progress and deliverables
13. Coordinate across departments to ensure instructional initiatives are aligned, sequenced, and executed effectively
14. Identify opportunities to streamline processes and reduce duplication across instructional teams
15. Draft, organize, and maintain clear documentation related to instructional compliance, programs, and initiatives
16. Support internal communication to school leaders and staff regarding timelines, expectations, and program requirements
17. Maintain organized systems for records, submissions, and program materials

1. Perform such other duties and assumes such other responsibilities as may be assigned by the Superintendent/Designee

SKILLS, KNOWLEDGE AND ABILITIES:  

Skills are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions.  Specific skills required to satisfactorily perform the functions of the job include: using pertinent software applications.  Strong project management and organizational systems thinking.

Knowledge is required to perform advanced math, review and interpret highly technical information, write technical materials, and/or speak persuasively to implement desired actions; and understand complex, multi-step oral and written instructions.  Specific knowledge required to satisfactorily perform the functions of the job includes:  pertinent codes, policies, regulations and/or laws; accounting procedures.  Knowledge of instructional program compliance and reporting structures; Ability to interpret state and federal guidance and translate into actionable steps; Ability to build relationships across departments and with external agencies

High level of discretion and professionalism; Ability to operate independently while supporting a fast-paced instructional environment; Ability is required to schedule activities, and/or meetings; often gather, collate, and/or classify data; and consider a variety of factors when using equipment.  Flexibility is required to work with others; work with data utilizing defined, but different processes; and operate equipment using standardized methods; work with data of widely varied types and/or purposes; and utilize a wide variety of types of job-related equipment.  In working with others, problem solving is required to analyze issues and create action plans.  Problem solving with data requires analysis based on organizational objectives; and problem solving with equipment is moderate.  Specific abilities required to satisfactorily perform the functions of the job include: none specified. 

RESPONSIBILITY:

High level of discretion and professionalism; Student Success will be the focus of all job duties and responsibilities.  Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others regarding departmental procedures.  Utilization of some resources from other work units may be required to perform the job’s functions.  There is some opportunity to significantly impact the Organization’s services

WORK ENVIRONMENT: 

The usual and customary methods of performing the job’s functions require the following physical demands:  occasional lifting, carrying, pushing and/or pulling; some stooping, kneeling, crouching and/or crawling; and some fine-finger dexterity.  Generally, the job requires 70% sitting, 15% walking and 15% standing.  The job is performed under a generally clean and healthy environment.