Legal Secretary

Job Title: Legal Secretary

Job Duties and Responsibilities

• Participate in the investigation of administrative complaints and develop investigative plans for cases involving violations of State Education Law 6530.
• Obtain, review, track, and document all necessary investigative materials and activities in relevant databases and software applications.
• Prepare an investigative summary report for all investigations.
• Coordinate, research, prepare, and proofread responses for review and approval related to Freedom of Information Law (FOIL) requests.
• Coordinate, research, prepare, and proofread Executive Correspondence Unit (ECU) inquiries received from the Governor’s or Commissioner’s Offices.
• Coordinate and follow up on subpoenas by gathering relevant materials, conducting research, preparing documentation, and communicating with external stakeholders or the Board for Professional Medical Conduct or Division of Legal Affairs for review and approval.
• Present investigations before an Investigations Committee of the Board for Professional Medical Conduct.
• Conduct in-person and telephone interviews of complainants, witnesses, and subjects of investigation.
• Communicate via telephone with licensees, attorneys, complainants, facilities, or other external stakeholders.
• Draft and proofread correspondence to subjects, witnesses, complainants, facilities, or other external stakeholders related to a complaint or investigation.
• Coordinate, track, and respond to inquiries made through the Bureau Mail Log (BML).
• Prepare, track, and disseminate outgoing and incoming mail.
• Maintain and coordinate the scheduling of meetings or conferences, and assist with technological needs during meetings and conferences.