What are the responsibilities and job description for the Accounts Payable Clerk position at Pencco, Inc?
Description:
Job Overview:
The Accounts Payable (AP) Clerk will be responsible for managing routine accounts payable tasks, including receiving, processing, verifying, and reconciling invoices. The role requires supporting the team with monthly closing duties, processing weekly checks and automated clearing house (ACH) transactions, and assisting with special projects as needed.
Duties/Responsibilities:
- Match accounts payable invoices to appropriate supporting documents for complete 3-way match prior to entering invoices
- Ensure correct general ledger coding accounts when entering invoices
- Responsible for filing all active AP vouchers, as well as pulling them for weekly ACH/Check runs
- Email vendors weekly with ACH remittance information
- Scan and attach all ACH confirmations and invoices with support
- Complete corporate credit card expense report via Chrome River.
- Review monthly vendor statements and communicating to vendors for reconciliation of their account including checking on payment status per request
- Maintain accounts payable housekeeping of records in a timely manner
- Responsible for maintaining the shared AP email inbox, including printing and sorting all invoices that come multiple times a day.
- Serve as primary receptionist and transfer calls to appropriate contact
- Assist with additional tasks and projects assigned
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Proficient in accounting software and Microsoft Office Suite or related software.
- Basic understanding of accounts payable functions.
- Analytical and problem-solving skills.
- Strong organizational skills and attention to detail.
Education and Experience:
- High School Diploma or equivalent.
- Minimum of two years of experience in an accounts payable office