What are the responsibilities and job description for the Executive Assistant position at Pen Manufacturing (Formerly Pendarvis Manufacturing)?
About The Role
We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level administrative support to our CEO. The ideal candidate will thrive in a fast-paced environment, manage competing priorities with discretion, and act as a trusted partner. This role requires excellent communication skills, attention to detail, and the ability to anticipate needs before they arise. MUST BE ABLE TO QUICKLY COMMUTE TO WEST HOLYWOOD on an as needed basis.
What You'll Do
Executive Support: Manage daily schedule, calendar, travel arrangements, and expense reports.
Communication: Draft, proofread, and manage correspondence, presentations, and other communication.
Meeting Management: Coordinate and prepare agendas, materials, and follow-up actions for meetings.
Project Coordination: Assist with the planning and execution of strategic projects, ensuring deadlines are met and deliverables are accurate.
Gatekeeping: Serve as the primary point of contact for internal and external stakeholders, handling inquiries with professionalism and confidentiality.
Confidentiality: Handle sensitive company and employee information with the utmost discretion.
Qualifications
Education: Bachelor’s degree preferred, or equivalent work experience.
Experience: Minimum 3–5 years of executive-level administrative support.
Skills & Competencies
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
High level of discretion, integrity, and professionalism.
Ability to prioritize and manage multiple tasks under tight deadlines.
Proficiency with Microsoft Office Suite, Google Workspace, and calendar management tools.
Strong problem-solving skills with a proactive mindset.
Preferred Attributes
Experience supporting C-suite executives.
Ability to adapt quickly to changing priorities and business needs.
Professional presence and interpersonal skills to work effectively with diverse stakeholders.
The Pay Range For This Role Is
30.00 - 50.00 USD per hour (Los Angeles, CA 90046)
We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level administrative support to our CEO. The ideal candidate will thrive in a fast-paced environment, manage competing priorities with discretion, and act as a trusted partner. This role requires excellent communication skills, attention to detail, and the ability to anticipate needs before they arise. MUST BE ABLE TO QUICKLY COMMUTE TO WEST HOLYWOOD on an as needed basis.
What You'll Do
Executive Support: Manage daily schedule, calendar, travel arrangements, and expense reports.
Communication: Draft, proofread, and manage correspondence, presentations, and other communication.
Meeting Management: Coordinate and prepare agendas, materials, and follow-up actions for meetings.
Project Coordination: Assist with the planning and execution of strategic projects, ensuring deadlines are met and deliverables are accurate.
Gatekeeping: Serve as the primary point of contact for internal and external stakeholders, handling inquiries with professionalism and confidentiality.
Confidentiality: Handle sensitive company and employee information with the utmost discretion.
Qualifications
Education: Bachelor’s degree preferred, or equivalent work experience.
Experience: Minimum 3–5 years of executive-level administrative support.
Skills & Competencies
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
High level of discretion, integrity, and professionalism.
Ability to prioritize and manage multiple tasks under tight deadlines.
Proficiency with Microsoft Office Suite, Google Workspace, and calendar management tools.
Strong problem-solving skills with a proactive mindset.
Preferred Attributes
Experience supporting C-suite executives.
Ability to adapt quickly to changing priorities and business needs.
Professional presence and interpersonal skills to work effectively with diverse stakeholders.
The Pay Range For This Role Is
30.00 - 50.00 USD per hour (Los Angeles, CA 90046)