Staff Accountant

Position Overview

Pen & Ledger is a business management company that serves entrepreneurs. Our employees must be like-minded professionals with a heart and dedication to super serving clients and their trusted advisors. As a business management firm, our core competencies include bookkeeping, the preparation of financial statements and tax return prep, human resource administration, financial statement cleanup and ad hoc consulting projects. It is our duty to chart the greatest course of action for our clients which includes preservation, growth and execution of their financial plans.

Specific responsibilities for this position are below Accounting Clerk responsibilities if no such role exist on the team:

Weekly Processes:

• Oversee the accurate and timely processing of all Accounts Receivable, Collections, Accounts Payable and Bill payment processing activities.
• Prep weekly report communications - Identify points of note, open items or risks to be communicated.

Month End Close:

• Reconcile bank account balances to monthly statements.
• Reconcile month end sales to system reporting.
• Reconciles Deposits in Transit to system reports.
• Reconcile inventory to month end reporting.
• Reconcile related party due to / from accounts.
• Reconcile Prepaid expenses to sub ledger data.
• Verify Fixed Assets are booked in the proper expense buckets with applicable tax backup.
• Reconcile accrued expenses and other current liability accounts.
• Post monthly payroll accruals.
• Resolve ask my accountant items.
• Assist Management with the preparation of the financial statements, budgets and forecasts.

Compliance:

• Prepare Sales tax filings.
• Prepare annual 1099s.
• Prepare annual reports.

Add Hoc:

• Train staff on tasks and/or processes as needed.
• Assist with new client onboarding roll-in procedures.

This position requires a highly organized individual who is proficient in data entry and data management. He or she must possess strong initiative and have the ability to complete multiple projects in a deadline driven environment. He or she must be able to communicate effectively with internal and external contacts to solicit support to complete tasks.

Core Competency Requirements

Building Relationships

· Establishes trust with others, most importantly, the supervisor

· Partners with members of the department on assignments

· Looks for ways to help others add value

Client Focus

· Asks questions to determine supervisor and client expectations and requirements

· Follows up with client vendors and customers on a timely basis

· Prioritizes financial and accounting tactics relative to each client’s risk assessment.

· Understands what is important to clients and keeps that at the forefront of mind.

· Identifies opportunities for improving service and communication

Effective Communication

· Interacts effectively with people of all levels

· Ensure Supervisor is updated regarding projects and other information as needed

Judgment

· Effectively deals with straight forward choices

· Clarifies and examines assumptions with others to reduce uncertainty

· Anticipates the long-term consequences of a decision

Problem-Solving

· Understands relationships among several parts of a problem

· Initiates action without being directed or asked to by others

· Involves management in process after alternatives have been developed and can be presented

Technical Competency Requirements

Computer Skills

· Possesses excellent spreadsheet skills

· Possesses knowledge of Quickbooks accounting software

· Suggests ways to use data analysis tools or otherwise automate processes

Facilitation Skills

· Participates in meetings

· Extracts information from informal comments

Project Management Skills

· Develops estimates, establishes deadlines

· Monitors tasks and assignments to ensure accurate and timely completion

· Maintain documentation of status for all assigned tasks

Operational Evaluation Skills

· Demonstrates a working knowledge of business management services

· Identifies best practices within the company that may be relevant to the position responsibilities

Team Work

· Plays multiple roles on a team as needed

· Shares ideas, innovations and best practices that can benefit others

· Supports team decisions to people outside of the team

Administration

· Ensure accurate and up-to-date information within timekeeping system

· Ensure that all working papers are properly organized, stored, & retrievable

· Support paperless philosophy via the use of scan and save technology

Pay: From $57,500.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Nashville, TN 37210

Salary : $57,500