Payroll & Billing Specialist

Payroll & Billing Specialist – Human Resources and Finance Teams
Fergus Falls Office

Position Overview

We are seeking a dynamic and detail-oriented Payroll & Billing Specialist to join our human resources and finance teams. In this vital role, you will oversee the accurate processing of payroll and client billing functions. Your expertise in payroll management, accounting software, and financial concepts will drive efficiency and accuracy across our payroll and billing operations. This position offers an exciting opportunity to contribute to a thriving organization committed to excellence and integrity.

Position Information

Work Arrangement: In-office.

Hours: Monday–Friday, 8:00 a.m.–4:30 p.m. (37.5 hours per week).

Hourly Wage: $22–$26 per hour.

Position Status: Permanent, full‑time, non‑supervisory.

Physical Requirements: Ability to sit for extended periods; ability to lift/move file boxes as needed.

Benefits: 401(k); employee assistance program; health insurance allowance and HSA options; holiday pay; long‑term disability; paid time off; and supplemental Aflac insurance.

Essential Responsibilities

• Process and manage end-to-end payroll activities, ensuring all employee data is accurately entered, verified, and maintained in payroll and HRIS systems.
• Assist with tax compliance by preparing payroll-related documentation and maintaining records in accordance with payroll tax regulations and governmental accounting standards.
• Support benefits administration by maintaining employee benefit records, processing enrollment changes, and ensuring compliance with applicable regulations and company policies.
• Collaborate with Human Resources on payroll-related inquiries and ensure employee status changes, deductions, and compensation updates are properly documented and processed.
• Perform accurate data entry and record maintenance related to payroll, benefits administration, accounts payable, and accounts receivable functions.
• Assist accounts payable processes, including reviewing and processing vendor invoices, verifying accuracy and approvals, reconciling statements, maintaining payment records, and ensuring timely disbursement of payments.
• Assist accounts receivable activities, including preparing and issuing invoices, monitoring outstanding balances, applying payments, reconciling customer accounts, following up on past-due accounts, and maintaining accurate financial records.
• Process billing cycles for clients and vendors, generate invoices, track receivables, and assist with resolving billing discrepancies in a timely manner.

Qualifications

· Proven experience with payroll management systems and benefit administration systems.

· Proven experience with payroll management systems and benefits administration systems.

· Strong knowledge of accounting principles, including debits and credits, journal entries, general ledger accounting, and account reconciliation.

· Excellent analytical skills combined with a solid understanding of financial concepts such as client billing, accounts payable/receivable, and technical accounting practices.

· Strong organizational skills with the ability to manage multiple priorities while maintaining accuracy.

· Effective verbal and written communication skills, with the ability to collaborate professionally across departments, including Human Resources and Finance teams.

· Associate degree in Accounting, Business Administration, Finance, Human Resources, or a related field required; equivalent combinations of education and relevant professional experience may also be considered.

· Demonstrated organizational and time-management skills, including the ability to prioritize tasks, maintain confidential records, and follow through on assignments independently.

· Demonstrated ability to take initiative, identify and resolve problems proactively, and work independently while contributing positively to a team environment.

· Flexible, adaptable, and able to adjust to changing priorities, deadlines, and business needs while maintaining professionalism and productivity.

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Retirement plan

Application Question(s):

• Please describe how your past experience and education relate to this position and explain why you are the ideal candidate.
• Please indicate your desired hourly wage.
• Please provide the names and contact information of three professional references who may be contacted if you are selected for an interview.
• This is an in-office position located in Fergus Falls, Minnesota. Are you seeking an in-office position?

Work Location: In person

Salary : $22 - $26