What are the responsibilities and job description for the Staff Accountant position at PEM?
The Staff Accountant supports PEM’s mission by ensuring financial accuracy, transparency, and consistency across all projects and operations. This role manages construction-specific accounting functions including job costing, WIP reporting, budgeting, AP/AR, payroll allocations, and financial compliance. Aligned with The PEM Way, the Staff Accountant builds trust by communicating clearly, operating with integrity, and providing proactive financial insights that strengthen decision-making.CORE RESPONSIBILITIESPEOPLE — Building People Before ProjectsBuild strong working relationships with project managers, superintendents, vendors, and leadership.Communicate financial processes, expectations, and findings with clarity and consistency.Support teams in understanding cost codes, documentation requirements, and financial impacts.Provide responsive financial guidance that helps teams stay aligned before action.Maintain a professional, calm, and solution-oriented approach in all interactions.PROJECTS — Every Project Is a Promise KeptMaintain and update financial records for multiple companies within the portfolio.Assist in ad-hoc financial projects as needed.Prepare and maintain job cost reports and cost-to-complete schedulesManage accounts payable and receivable, ensuring timely and accurate processing of invoices and payments.Prepare and analyze financial statements, WIP schedules, budgets, and detailed cost reports.Monitor and track project expenses to ensure alignment with approved budgets and contracts.Reconcile bank accounts, job costing records, and general ledger accounts.Ensure compliance with tax regulations, industry standards, and reporting requirements.Prepare monthly, quarterly, and annual financial reports.Assist in annual budgets, forecasts, and cash flow projections.Partner with PMs to evaluate financial performance and recommend cost-saving opportunities.Coordinate with external auditors and agencies for audits and tax filings.Process payroll and ensure proper tracking and allocation of labor costs.Maintain organized financial documentation.Support financial risk assessment and internal controls.Help identify discrepancies, research variances, and recommend corrective actions.Pull, clean, and analyze data from multiple systems (e.g., accounting software, project management software, integration software, spreadsheets).Utilize accounting systems such as QuickBooks, Sage, or construction-specific platforms.PROCESSES — We Build Trust Through ConsistencyUphold PEM’s financial processes, documentation standards, and internal controls.Ensure accuracy and consistency across job costing, coding, reconciliations, and reporting.Identify financial discrepancies early and propose corrective actions.Maintain timely reporting rhythms aligned with project and leadership needs.Recommend process improvements and workflow efficiencies.Ensure all financial practices align with PEM guiding principles.KEY COMPETENCIES & BEHAVIORSRelationships First – Builds trust through transparency and communication.Integrity & Trust – Maintains complete financial accuracy and ethical reporting.Excellence in Execution – Upholds high standards in documentation and reporting.Teamwork & Communication – Ensures alignment before action with all stakeholders.Leadership & Legacy – Strengthens PEM’s financial foundation through consistent work.QUALIFICATIONS & PREFERRED EXPERIENCEMinimum of 3 years of accounting experience, preferably in construction.Bachelor’s degree in Accounting, Finance, or related field preferred.Experience in job costing, WIP, payroll allocations, and construction accounting.Proficiency with QuickBooks, Sage, or construction-specific software.Strong understanding of GAAP and construction-related regulations.Advanced Excel skills and strong financial analysis ability.High attention to detail, organization, and accuracy.WORKING CONDITIONSHybrid home/office schedule with occasional site visits.Collaboration with PMs, superintendents, vendors, and leadership.Standard business hours with overtime during month end, audits, and reporting cycles.Company DescriptionThe Staff Accountant strengthens PEM’s foundation of trust by ensuring financial clarity, integrity, and consistency. Through disciplined reporting and proactive communication, this role supports PEM’s mission of Building People Before Projects and protects the company’s long-term financial health.
Salary : $58,000 - $68,000