Executive Assistant

Prepares notices and other items for the Executive Committee and Board of Directors’ meetings. Performs general office tasks not limited to word processing and dictation to assist the General Manager, AGM, and other department heads. Works alongside neighborhood presidents, management companies, and vendors for the betterment of the community. Liaison to the Architectural Review Committee. Maintains general correspondence for GM / AGM. Greets and screens visitors and then directs them to the appropriate person or place. Helps to schedule the General Manager’s appointments. Answers the telephone; acts as a receptionist when necessary; assists with members’ inquiries and provides information on membership, special functions, etc. Prepares and sends mailings about club events and functions alongside Communications & Events Coordinator. Attends meetings with the General Manager, Board or Directors, Executive Committee, club staff and others. Takes minutes and transcribes them for distribution as necessary. Performs other ad-hoc duties as assigned by the General Manager. Assists the General Manager and other department heads with office operations, including clerical and general office tasks. Organizes and maintains Architectural Review Committee correspondence and files. Arranges conference calls. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Makes copies of correspondence or other printed materials. Prepares outgoing mail and correspondence, including e-mail and faxes. Attends meetings and training as requested. Cooperates with Board Members an other departments as needed. Runs errands to County Buildings, post office, businesses, and performs general pick-up and deliveries. Performs other duties that may be assigned based on company needs.

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