Executive Assistant

• Manage the Principal Designer’s daily calendar, appointments, and scheduling.
• Coordinate client meetings, presentations, Zoom meetings, and project installations.
• Communicate professionally with clients, vendors, builders, architects, and trade partners.
• Draft and manage emails, correspondence, project communications, and follow-ups.
• Assist with obtaining quotes, product information, custom orders, and vendor coordination.
• Prepare professional client presentations using Microsoft PowerPoint.
• Track project-related schedules, outstanding items, and follow-ups.
• Order and coordinate product samples, deliveries, shipping labels, and packages.
• Assist with event planning, RSVPs, and social media scheduling.
• Maintain organized project, office, and financial records.
• Track outgoing checks and project payments using Microsoft Excel.
• Maintain office supplies and ensure the studio and conference areas remain organized and professional.
• Provide general administrative support to the Principal Designer and design team.
• Provide exceptional and responsive client service.

Qualifications

• Strong, consistent professional experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and time-management skills.
• Professional and polished verbal and written communication.
• Strong computer and software proficiency.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to learn new software and office systems quickly.
• Strong attention to detail and follow-through.
• Ability to prioritize and manage multiple responsibilities independently.
• Experience communicating with clients, vendors, and other professionals.
• Interior design, architecture, construction, or other luxury-service industry experience is a plus, but not required.

Job Type: Full-time

Base Pay: $20.00 - $24.00 per hour

Benefits:

• Paid time off

Education:

• Bachelor's (Required)

Experience:

• Executive administrative support: 5 years (Required)

Language:

• English (Required)

Location:

• Bonita Springs, FL 34135 (Required)

Ability to Commute:

• Bonita Springs, FL 34135 (Required)

Ability to Relocate:

• Bonita Springs, FL 34135: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $24