Assistant Director of Finance

https://www.flipsnack.com/pelicansound/assistant-director-of-finance/full-view.html

Future opportunities for this position may include potential advancements, depending on the candidate’s experience and the Club’s evolving staffing needs.

Responsibilities include the management and administration of accounting, human resources (to include benefits, insurance, and personnel) capital project control, policies and procedures, and MIS/IT.

Develops policies to control and coordinates accounting, auditing, budgets, taxes and related activities and records; develops, establishes and administers procedures and systems pertaining to financial matters; prepares financial statements, forecasts and analyses for all administrative and managerial functions maintains all accounting records and is responsible for development, analysis and interpretations of statistical and account information evaluates operating results in terms of cost, revenues, budgets, polices of operations, trends and increased profit possibilities; supervises the staffing, scheduling, training and professional development of department member assists Club’s management staff with the recruitment, selection and orientation of new staff members; administers payroll records and assure that all applicable federal, state and local wage and hour, workers compensation and related laws are consistently complied; manages the Clubs health, 401K and other benefits programs; conducts labor analyses, staff planning and other studies are required. Develops and maintains project administration including capital projects and policies and procedures.

Position requires the individual to maintain flexible availability, will work weekends and holidays and may be required to return to the job site at odd hours under emergency situations.

Essential Functions include but not limited to the following:

• Assist Director of Finance with the overall financial operations of the Club.
• Administers the Club’s insurance programs, secures and verifies that all insurance records and contracts are properly implemented and maintained.
• Assist with the administration of employee benefits including health and life insurance, 401K and workers’ compensation. Gathers information and assists the General Formulates, receives and recommends policy proposals for approval relating to accounting and auditing, the budget, revenue and cost control procedures, preparation and payment of payrolls, tax matters, compilation of statistics and office methods and procedures.
• Plans and monitors professional development and training; monitors labor; evaluates and recommends employee schedules and actual labor hours and costs.
• Acts as MIS/IT liaison for the Club.
• Develops business plans and financial justifications. Creates appropriate business metrics and track s performances including member satisfaction.
• Manages copy and printing center maintaining contact with the vendors to ensure supplies are received and repairs made in a timely manner. Responsible for all major printing projects including member statements and newsletters.
• Research new products and develops and analysis of their cost/benefits.
• Directs of prepares the monthly trail balance and resulting financial statements including Income Statement Balance Sheet and Statement of Changes in Financial Condition for the Club along with required supporting schedules and other data necessary for financial reports and records.
• Manages and conducts internal auditing programs to help assure that records are accurately maintained and that established policies and practices are satisfactorily and consistently followed.
• Assist with budgets and financial forecast in coordination with the Director of Finance; analyzes financial information, monitors budgeted versus actual expenditure and advises management about variances and their potential causes; recommends corrective actions to help assure that budget goals are met.
• Coordinates with the Club’s external auditors to assure that procedures are consistent with Club policies and that we have the proper controls and feedback to prevent theft, embezzlement and the improper use of Club funds.
• Directs, participates in and verifies the taking of inventories for beverages, food, supplies, merchandise, equipment, furnishings, etc. Insures that we have the proper procedures and policies in place to control and protect our assets.
• Reconciles monthly ledgers including, but not limited to: receivables, payables, bank accounts, asset accounts and wage accounts.
• Assists and advises department head about the financial aspects of their responsibilities; suggest improvements and cost reductions.
• Directs, prepares and/or supervises preparation of applicable federal, state and local tax returns
• Prepares accounting reports as necessary and appropriate for dissemination to the Board of Directors and other Club committees.
• Monitors to assure that procedures for effective receiving and storeroom control are in place and consistently used.
• Selects, trains, supervises and evaluates accounting staff.
• Administer legally required employment practices such as performance reviews and document employee discipline in accordance to Club guidelines.
• Complies and submits credit applications when requested by vendors.
• Handles assigned projects as they related to the department and Club’s needs.
• Audits members and guest’ charges; checks cash sheets to assure that all receipts for member’s account have been posted. Over sees member billing and collection procedures.
• Audits all cash and charge expenditures.
• Safeguards all funds in bank accounts; assures that revenues are properly and correctly deposited and supervises the drawing of all checks.
• Maintains the Club’s investment program. Invest all excess funds on a timely basis to provide better cash flow.
• Monitors collections of past due accounts, advises Director of Finance when difficult situations may arise.
• Ensures compliance with and development of an effective control and procedure manual.
• Oversees Accounts Payable cycle.
• Ensures cost control procedures are followed and fiscal responsibilities are maintained. Ensures compliance with GAAP and other rules and regulations as related to the Club and industry guidelines.
• Any other tasks as may be assigned by the Director of Finance.