What are the responsibilities and job description for the Director of Finance position at Estero Country Club Inc?
Department: Finance / Accounting
Reports To: General Manager/Chief Operating Officer
Classification: Exempt
Status: Full-Time
The Director of Finance is responsible for directing the Club’s financial and accounting operations and ensuring accurate financial reporting, effective internal controls, responsible budgeting, and sound financial management. As a member of the senior leadership team, the Director of Finance works closely with the General Manager/COO and department leaders to provide financial information, analysis, and recommendations that support the Club’s operational and strategic objectives.
The Director of Finance oversees the day-to-day Finance/Accounting function while maintaining a broader perspective on budgeting, forecasting, capital planning, financial performance, and organizational sustainability.
- Direct the Club’s accounting and financial reporting functions.
- Ensure timely and accurate preparation of monthly, quarterly, and annual financial statements.
- Review financial results, identify significant trends and variances, and provide meaningful analysis to management.
- Present financial information to the General Manager/COO, Finance Committee, Board of Directors, and department leaders as requested.
- Maintain the general ledger and ensure the accuracy and integrity of financial records.
- Ensure appropriate accounting treatment and consistent application of accounting policies.
- Lead the preparation of the Club’s annual operating and capital budgets.
- Work collaboratively with department heads to develop realistic departmental budgets and financial goals.
- Monitor performance against budget and provide regular variance analysis.
- Prepare financial forecasts and projections throughout the year.
- Assist with long-range financial and capital planning.
- Oversee accounts payable, accounts receivable, member billing, cash receipts, payroll accounting, general ledger activity, bank reconciliations, fixed assets, and other accounting functions.
- Ensure month-end and year-end closing processes are completed accurately and timely.
- Review account reconciliations and supporting schedules.
- Monitor member accounts and ensure billing and payment activity is properly recorded.
- Develop, implement, and monitor internal accounting controls, financial policies, and procedures.
- Protect Club assets through appropriate financial controls and safeguards.
- Ensure compliance with applicable tax requirements, accounting standards, Club policies, and governmental regulations.
- Coordinate the annual financial audit and serve as the primary contact for external auditors.
- Coordinate tax filings and other required financial reporting with outside professionals.
- KPI reporting and management and incorporating that into financial reporting
- Ability to analyze the data and synthesize it into meaningful information for the board is critical - both in writing and verbal presentation
- Managing short term investments
- Monitor daily cash position and cash flow requirements.
- Manage banking relationships and account administration.
- Review bank reconciliations and cash management procedures.
- Assist with monitoring investments, reserve funds, and debt obligations as applicable.
- Serve as a financial resource to department managers and senior leadership.
- Assist managers in understanding financial statements, departmental performance, labor costs, purchasing trends, and budget variances.
- Develop reporting and analysis that helps department leaders make informed operational decisions.
- Identify opportunities for improved efficiency, cost management, and financial performance without compromising member service.
- IT management and coordination with outside vendor
- Supervise and develop Finance/Accounting employees.
- Establish departmental procedures, priorities, deadlines, and performance expectations.
- Ensure adequate cross-training and documentation of critical accounting processes.
- Promote a professional, collaborative, accurate, and service-oriented Finance Department.
- Participate actively as a member of the Club’s leadership team.
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field required.
- CPA or CMA designation is a plus. CHAE designation is a plus.
- Minimum of 7–10 years of progressively responsible accounting and financial management experience.
- Minimum of 5 years of supervisory or departmental leadership experience required.
- Private club, hospitality, resort, hotel, restaurant, or similar industry experience strongly preferred.
- Strong knowledge of GAAP, financial reporting, budgeting, forecasting, and internal controls.
- Experience with accounting/financial management systems and advanced Microsoft Excel skills.
- Experience working with Boards or financial committees.
- Strong accounting, analytical, and financial management skills.
- Excellent attention to detail and commitment to accuracy.
- Ability to analyze financial information and communicate findings effectively.
- Strong organizational and project-management skills.
- Ability to manage multiple priorities and meet financial deadlines.
- Strong supervisory and team-development skills.
- Excellent interpersonal and communication skills.
- High degree of integrity, discretion, confidentiality, and professional judgment.
- Ability to work collaboratively with department managers and senior leadership.
- Understanding of the member-service culture and operational demands of a private country club.
Ability to perform the essential functions of a professional office position, including extended periods of sitting and computer use and occasional movement throughout Club facilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job description is intended to describe the general nature and level of work performed and is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Responsibilities may be modified based on the operational needs of the Club.