What are the responsibilities and job description for the Payroll Specialist position at Pedagog Recruiting & Careers?
About the Company
We are seeking a detail-oriented and highly skilled Payroll Specialist to manage end-to-end payroll operations for a high volume of commission-based employees across multiple states. This role requires deep expertise in ADP Workforce Now, multi-state payroll tax compliance, and the ability to work directly with government agencies to establish tax accounts in new jurisdictions.
About the Role
The ideal candidate thrives in a fast-paced environment, ensures 100% accuracy under tight deadlines, and brings a proactive, solutions-focused approach to payroll challenges.
Responsibilities
- Payroll Processing:
- Accurately process biweekly and special payrolls for a large, commission-based workforce using ADP Workforce Now.
- Validate commission calculations, bonuses, and other variable pay components.
- Reconcile payroll prior to transmission and review reports for accuracy.
- Tax Compliance & Jurisdiction Setup:
- Manage multi-state payroll tax compliance, including local tax requirements.
- Partner with federal, state, and local agencies to establish new tax accounts in additional jurisdictions.
- Ensure timely and accurate filing of all payroll tax returns and payments.
- Audit & Reporting:
- Maintain accurate payroll records and prepare audit-ready documentation.
- Generate payroll and tax reports for Finance, HR, and leadership teams.
- Employee Support:
- Respond to payroll-related inquiries with professionalism and accuracy.
- Educate employees on payroll processes, tax withholdings, and commission statements.
Qualifications
- Experience: 5 years of payroll experience, with at least 3 years in a senior or lead role.
- Systems: Advanced proficiency in ADP Workforce Now (required).
- Expertise: Strong knowledge of payroll tax laws, multi-state compliance, and commission-based payroll.
- Technical Skills: Proficiency in Microsoft Excel; experience with payroll reporting tools.
- Soft Skills: Exceptional attention to detail, problem-solving ability, and communication skills.
Preferred Skills
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
Pay range and compensation package
Competitive salary
Comprehensive benefits package (medical, dental, vision, retirement)
Opportunity to shape payroll processes in a growing, multi-state organization
Collaborative and supportive work environment
Equal Opportunity Statement