What are the responsibilities and job description for the Billing Coordinator (Full Time) position at PEBBLE BEACH CO?
The Billing Coordinator prepares bills for the groups staying at the Pebble Beach Resorts for conferences and special events (wedding, celebrations, etc.). They also ensure that payments are received on a timely manner.
Company Background:
For over a century, friends and family, celebrities and athletes, world travelers and locals alike, have flocked to Pebble Beach Resorts. This stunning slice of California’s Monterey Peninsula is a wondrous place that we are proud to share. Pebble Beach Company, located in Pebble Beach, California, owns and operates the world-famous Pebble Beach Resorts, including The Lodge at Pebble Beach, The Inn at Spanish Bay and Casa Palmero at Pebble Beach. The company also operates five renowned golf courses: Pebble Beach Golf Links, Spyglass Hill Golf Course, The Links at Spanish Bay, Del Monte Golf Course and The Hay.
Its other famed properties include scenic 17-Mile Drive, The Spa at Pebble Beach, Pebble Beach Golf Academy & Practice Facility. It annually hosts premier events such as the Pebble Beach Concours d’Elegance, AT&T Pebble Beach Pro-Am, TaylorMade Pebble Beach Invitational, Pebble Beach Food & Wine and PURE Insurance Championship Impacting First Tee.
Essential Duties & Responsibilities:
- Prepare, reconcile and verify final billing within given deadlines.
- Be a liaison with other departments to resolve discrepancies or problems relating to billing.
- Prepare cost estimates, deposit invoices and ensure payments are received on a timely manner.
- Handle inquiries, requests and disputes on any finalized bill to secure prompt payments.
- Set-up and update files for incoming groups prior to their arrival.
- Post all of groups’ charges to group master accounts.
- Attend all meetings when required, related to group stay including pre-conference, sales and catering, and billing review with groups.
- Answer phone calls from groups and transient guests.
- Maintain daily miscellaneous tasks as assigned weekly.
- Comply with all Pebble Beach Company safety and health policies and procedure.
Absolutely Required Skills:
- Excellent customer services skills.
- Ability to communicate effectively on the phone, face-to-face and in meeting settings.
- Ability to multi-task and effectively meet deadlines.
- Perform basic accounting reconciliations.
- Ability to work weekends when required.
Desired Skills:
- Prior group billing or accounting experience, preferably in a hotel or resort environment.
- High school diploma required; college degree preferred.
- Prior experience with Springer Miller Systems.
Why work for Pebble Beach Company:
- Competitive Pay: $24.00/hour.
- Enjoy world-class health and wellness benefits. For Full Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family’s health needs free of cost.
- Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year.
- We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons.
- Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club.
- Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career.
- Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Salary : $24