What are the responsibilities and job description for the Sales Coordinator position at Pearl Media?
About Us
Since 2007, Pearl Media has partnered with nationally recognized brands to deliver award-winning, custom out-of-home (OOH) advertising campaigns. Our portfolio spans major U.S. markets, including New York City, Los Angeles, Chicago, San Francisco, Nashville, and Austin—featuring premium placements, custom builds, and immersive brand activations.
About the Role
Pearl Media is seeking a motivated, detail-oriented Sales Coordinator to support our sales team during an exciting period of growth. This is a full-time position designed for someone who thrives in a fast-paced environment, enjoys organization and problem-solving, and is eager to build experience in media sales and operations.
In this role, you’ll work closely with our sales, operations, and real estate development teams to support client proposals, maintain inventory and CRM systems, assist with campaign execution, and help drive overall sales efficiency.
What You’ll Do
- Maintain and update CRM records, opportunities, contacts, and pipeline activity
- Support the sales team with incoming RFPs, proposal preparation, and submission deadlines
- Customize sales decks, media plans, and proposal materials based on client objectives and available inventory
- Collaborate with the real estate development team to track inventory updates and ensure sales materials remain current
- Work alongside operations to coordinate campaign launch materials, photography, and proof-of-performance deliverables
- Input and maintain sales, inventory, and client data across internal systems and templates
- Assist in researching prospective properties and new inventory opportunities
- Prepare sales reports, pipeline updates, and other administrative sales support materials
- Ensure all sales materials, pricing, and availability are accurate and aligned across departments
- Report directly to the Account Executives and Sales Leadership team
What We’re Looking For
- Bachelor’s degree in Marketing, Business, Communications, or a related field preferred
- 0–2 years of relevant internship or professional experience in sales, marketing, media, or account support preferred
- Strong organizational skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Proficiency in Google Workspace and CRM platforms (experience with Salesforce or similar systems is a plus)
- Ability to manage multiple projects and deadlines in a fast-paced environment
- Self-starter with a collaborative, solutions-oriented mindset
- Interest in media, advertising, or the OOH industry is a plus
Why Join Us
At Pearl Media, you’ll gain hands-on experience in media sales while working alongside a collaborative and entrepreneurial team. This role offers exposure to high-profile campaigns, major national brands, and the opportunity to make an immediate impact.