Administration Assistant

Be the Backbone of Operations

PDS Tech Commercial is partnering with a Leading Industrial Equipment Supplier to hire an Administrative Assistant

Location: Appleton, WI | Payrate: 17.50 | Part time; 8-16 hours per week

Your Role and Impact

As an Administrative Assistant, you will be a key driver in keeping the department organized, efficient, and responsive. Your work ensures smooth daily operations, supports employees and customers, and keeps critical processes on track. You will be the go-to person for administrative coordination, helping teams focus on delivering top-quality service and solutions.

What You’ll Do Every Day

• Administrative Support: Manage and coordinate routine customer service matters and office administration

• Payroll Assistance: Support payroll processes to ensure accuracy and timely completion

• Shipping & Receiving: Coordinate office-related shipments and manage incoming and outgoing materials

• Reporting & Presentations: Assist in creating reports, developing presentations, scheduling, and tracking key projects

• Customer Service: Provide professional telephone support to employees and customers, resolving inquiries efficiently

• Procurement: Manage department inventory, order supplies, and maintain stock levels

• Mail & Correspondence: Review mail, reports, and correspondence and route to appropriate personnel

• Vendor Communication: Maintain professional correspondence with external vendors regarding services

• Meeting & Event Support: Assist supervisors in organizing departmental meetings and conferences

• Team Backup: Act as a backup for the Customer Service representative when needed

• Additional Duties: Perform other administrative or department-related tasks as assigned

What You Bring

Required Qualifications:

• High school diploma or equivalent (associate or bachelor’s degree preferred)

• Prior administrative or office support experience

• Strong organizational and multitasking abilities

• Excellent verbal and written communication skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

• Ability to maintain confidentiality and handle sensitive information

• Strong attention to detail and accuracy

Preferred Qualifications:

• Experience in customer service or supporting industrial equipment teams

• Familiarity with payroll processes and basic office accounting

• Experience coordinating with vendors and managing departmental inventory

• Ability to work independently while supporting a collaborative team environment

Ready to Take the Next Step?

If you thrive in an organized, fast-paced environment and take pride in keeping operations running smoothly, apply today and become an essential part of a leading industrial equipment supplier team.

Pay Details: 17.50 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.