Payroll Manager

PCSI is looking for a Payroll Manager! The Payroll Manager is responsible for leading a payroll team of 5 and providing them with support and ongoing training needed to maintain prompt and accurate payroll processes. This involves oversight of the payroll operations of the organization, from processing payroll data and resolving discrepancies to preparing timely reports and leading payroll compliance audits. 

We work with a mix of multiple states, union and non-union employees, and the payroll complexities that come with working on federal contracts. We're looking for an adept communicator to bring leadership experience and strong payroll knowledge to the team. This position is based in south Austin, TX. 

Benefits Include:

• Annual bonus of up to 8%.
• 21 days of PTO per year, in addition to all federal holidays.
• Medical, dental, vision, and other coverage: employer contribution offered to cover employee-only tier.
• 401k plan with matching on contributions up to 6%.

Who We Are:

PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, and partnerships. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few. We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life’s journey is at the heart of what we do.

What You’ll Do as Payroll Manager:

• Manage end-to-end payroll processing for multiple states, including exempt and non-exempt employees, union, and government contract employees.
• Ensure compliance with federal, state, and local payroll regulations and labor laws.
• Lead, coach, and develop payroll staff, assigning responsibilities and setting performance expectations to support departmental goals.
• Oversee payroll reporting and reconciliation, including weekly, semi-monthly, monthly, quarterly, and year-end reports (e.g., gross pay, tax withholdings, benefits, PTO accruals).
• Own payroll audits (internal and external); oversee regular audits of W-4s, tax filings, and payroll balance sheets.
• Partner with the People team, including Benefits, to ensure proper alignment between payroll and benefit deductions, leave tracking, and other employee changes.
• Drive payroll system optimization by staying informed on new technology and implementing enhancements to streamline processes (UKG experience strongly preferred).
• Ensure accurate year-end processing, including W-2s, 1095-Cs, and other required filings.
• Develop, document, and maintain payroll policies and procedures; ensure standard operating procedures are up to date.
• Serve as primary point of contact for escalated payroll issues, ensuring timely resolution and communication.
• Collaborate with Finance for GL reconciliation and support month-end and year-end closing activities.
• Participate in or lead special projects related to compensation, systems upgrades, acquisitions, compliance changes, or process improvements.
• Maintain confidentiality and protect payroll operations and data integrity at all times.

What You’ll Need:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience) required.
• Minimum 8 years of progressive payroll experience, including 4 years in a leadership or managerial role, required.
• Hands-on experience with enterprise-level payroll systems required, UKG experience preferred.
• Government contracting and union payroll experience preferred.
• Experience implementing or upgrading payroll systems is highly desirable.

Knowledge, Skills, and Abilities:

• Intermediate to advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, formulas) and familiarity with other Microsoft Office applications.
• Strong knowledge of multi-state payroll processing, FLSA, wage and hour laws, and payroll tax regulations.
• Deep knowledge of payroll best practices, payroll tax laws, garnishments, benefits coordination, and compliance requirements.
• Demonstrated leadership skills, including performance management, training, and team development.
• Strong analytical skills with the ability to interpret data and translate findings into actionable improvements.
• Excellent verbal and written communication skills.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a deadline-driven environment.
• Proactive, solutions-oriented mindset with a continuous improvement approach.
• Ability to handle confidential information with integrity and discretion.
• Comfortable working independently and collaboratively in a cross-functional environment.

Other Requirements:

• Must be able to pass a background check, drug screening, and other employment verifications.
• Valid driver’s license may be required depending on location and business needs.
• Frequently operates a computer and standard office equipment.
• Must be able to remain in a stationary position for up to 85% of the workday.
• Occasionally moves equipment or supplies up to 50 pounds.
• Minimal travel required (up to 5%).

All veterans and/or persons with all types of disabilities are strongly encouraged to apply!