What are the responsibilities and job description for the Senior Contracts Administrator position at Pcifs?
The Senior Contracts Administrator supports PCI Federal and reports to the Contracts Manager. This position is fully onsite.
PCI Federal LLC invites an experienced Senior Contracts Administrator to manage the full lifecycle of our U.S. Government contracts and subcontracts. Reporting to the Contracts Manager, this position requires a seasoned professional capable of independently managing , cradle-to-grave (proposal to closeout) contract administration. This position requires an experienced professional who operates with a high degree of independence, providing contractual guidance to program managers and leadership with minimal oversight. We are seeking a strategic, detail-focused individual who excels under pressure and is prepared to assume significant responsibility from day one.
Responsibilities include
- Act as a trusted advisor, providing guidance on all contractual matters.
- Review contractual terms and conditions for their acceptability, assess impact, mitigate and manage risk, and ensure compliance with regulatory and corporate policy.
- Responsible for negotiating, structuring, drafting, and managing Subcontract Agreements, Non-Disclosure Agreements, Teaming Agreements, and Consulting Agreements
- Ensure appropriate flow‑down and monitoring of subcontractor contractual compliance.
- Oversee contract performance and ensure contractual obligations are met.
- Serve as the primary liaison with internal stakeholders and external customers to ensure alignment on contract terms, expectations, and performance.
- Interface directly with Government stakeholders (KO, COR, and Program Offices) to ensure contractual direction is properly authorized, within scope, and aligned with contract requirements.
- Support contracts across multiple affiliated entities and joint ventures, ensuring alignment with organizational and regulatory requirements.
- Lead the resolution of contract disputes, claims, and performance issues, negotiating amicable solutions where necessary.
- Proactively identify contractual risks and develop mitigation strategies to protect the company’s interests.
- Provide contractual guidance to leadership in high-visibility or sensitive situations.
- Collaborate with the Business Development and Proposal teams to provide contractual input and support for the preparation, review, and submission of proposals.
- Contribute to the development and implementation of contract management best practices, policies, and tools, ensuring the team’s efficiency and effectiveness.
Qualifications
- 10 years of experience in contract management, including overseeing large, complex proposals, negotiations, and administration of U.S. Federal Agency and Department of Defense (DoD) contracts and subcontracts utilizing the Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations (DFAR) and other agency or defense client specific/internal regulations.
- Must be eligible to obtain and maintain a DoD Clearance
- Demonstrated experience with DBA and SCA compliance and reporting requirements.
- Demonstrate experience with FFP, T&M, Cost Plus (e.g., CPFF, CPIF), Milestone- and delivery-based contracts, as well as, IDIQ, BOA, BPA, and OTAs
- Proven ability to solicit and process complex information and data to solve complex problems and make sound decisions.
- Exceptional interpersonal skills with measured and articulate communication skills; ability to build and maintain strong relationships with internal and external customers; proven history of fostering communication
- Must have the ability to make sound business judgments, handle multiple contractual activities with a short turn-around time, and work independently as well as part of a Team.
- Bachelor’s degree in one of the following disciplines: business, finance, accounting, economics, or contract related field. Additional work experience can be substituted for educational requirements.
- High level of proficiency in Microsoft Office programs is required.
- Deltek Costpoint a plus
- Ability to travel as required and up to 10%.
Physical Requirements
- The physical demands described herein are representative of those which may need to be met by an employee to successfully perform the essential functions of the job. Employees must possess the ability to work in an office environment.
- If required, employees must be able to operate a motor vehicle which may require sitting for prolonged periods of time to visit other company sites.
- Must have hearing and speech to communicate in person, before groups and over the telephone.
- Standing in work areas and walking between work areas may be required.
- This position may require an employee to bend, stoop, kneel, crouch, crawl, climb or balance, reach, push, and pull.
- The employee may also be required to lift and/or move up to 20 pounds.
PCI Federal (PCIF) and its subsidiaries are an equal-opportunity employer. PCIF does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status.
Preference may be extended to qualified Native American Indian candidates in accordance with applicable federal law.