What are the responsibilities and job description for the Senior Protocol Administrative Assistant position at PCI Productions, LLC?
PCI Productions is seeking a Senior Protocol Administrative Assistant to support their MDA contract. This role reports to the Program Manager and is fully onsite.
Job Description
Job Description
- Responsible for planning and executing official retirement ceremonies, receptions, MDA conferences, office calls, international and state visits.
- Create and brief IPR slides for the Director and team members to communicate operations and expectations for upcoming visits and events.
- Responsible for providing protocol support and duties for any Director & Senior official related meetings, office calls and special visits with distinguished visitors.
- Ensure smooth execution and proper professionalism for high-level events and engagements throughout the agency.
- Collaborate with a variety of departments in the agency to coordinate protocol support for lower-level tiered obligations.
- Provide exceptional customer service and hospitality to all MDA personnel and distinguished visitors.
- Train protocol staff and colleagues on proper protocol policies and best practices.
- Act as a subject matter for all protocol related functions and duties.
- Evaluate protocol activities considering goals, budgets and ensuring activities followed DoD regulations.
- Prepare high-level meetings and distinguished visits with the proper meeting materials, such as name tents, seating chart arrangements, order of precedence and any additional protocol support needed.
- Responsible for providing guidance for senior officials on order of precedence, diplomatic etiquette and ceremonial practices with U.S. government and international protocol standards.
- Communicate with management officials, contractors, vendors and external organizations to facilitate agency-related event coordination.
- HS diploma or equivalent plus 2 years completed college courses and 4 years relevant protocol experience
- Acceptable substitute: 7 years of relevant protocol experience supporting the Federal Government or DOD
- 4 years’ experience planning, coordinating, executing, and providing logistical support for conferences, meetings, ceremonies, official events, and command sponsored functions
- 4 years’ experience and knowledge of military regulations, military customs and courtesies.
- 4 years’ experience managing and coordinating government protocol events which may include scheduling venues, parking coordination, transportation, accommodating distinguished visitors, and coordinating audio/video requirements.
- Must have and maintain an active DoD Secret Security Clearance
- Expert in Microsoft Office products including Outlook, Excel, Word, TEAMs, and PowerPoint.
- Excellent communication skills to include phone, office etiquette, and written skills.
- Expert in training and advising junior Protocol administrative assistants on all matters pertaining protocol support provided to the Agency.
- Expert in government property regulations and systems.
- Expert developing, maintaining and coordinating administrative and event schedules.
- Expert developing protocol products such as briefing papers, scripts, invitations, itineraries and other forms of written communications.