PK-12 Grants Administrator

PK-12 Grants Administrator

A PK-12 Grants Administrator responsible for securing and overseeing external funding to support school district initiatives. This role spans the entire grant lifecycle, from identifying opportunities and writing persuasive proposals to ensuring strict fiscal compliance and reporting on program outcomes. This position focuses on securing, managing, and ensuring compliance for federal, state and local funding, such as Title I-IV or IDEA. Key responsibilities include preparing applications, monitoring budgets to meet federal regulations, preparing compliance reports, and collaborating with school staff to implement grant-funded initiatives.

Core Responsibilities:

The daily tasks of a K-12 Grants Administrator include:

• Grant Prospecting & Strategy: Identify and evaluate funding opportunities from federal, state, local, and corporate sources that align with district goals.
• Proposal Development: Write and submit competitive grant applications, collaborating with district leaders and teachers to gather necessary data and narratives.
• Fiscal Oversight: Develop and monitor grant budgets, track expenditures, and work with the business office to ensure all spending complies with funder guidelines.
• Budget Management: Develop, track, and revise budgets, including purchase requisitions and time/effort reporting for staff.
• Compliance & Reporting:  Oversee the lifecycle of federal, state and local grants, ensuring all spending adheres to federal, state and local regulations.  Prepare detailed progress and final expenditure reports. 
• Program Coordination: Oversee implementation of grant goals, such as Title I parent engagement, professional development, or specialized academic support.
• Reporting & Monitoring: Maintain documentation for audits, monitor expenditures, and submit required performance reports.
• Collaboration & Communication: Serve as the district liaison to the state education department and provide training to school staff on grant requirements.
• Liaison & Collaboration: Act as the primary point of contact for funding agencies and represent the district in regional or state grant meetings. 

Required Skills & Qualifications:

Districts generally look for candidates with a strong mix of administrative and communication skills: 

• Education: A Bachelor's degree in education, public administration, finance, or a related field is required.  A Master's degree is preferred.  An administrative certificate is preferred.
• Experience: 3–5 years of experience in grant writing, nonprofit management, or education.
• Technical Skills: Proficiency in Google Suite (Sheets, Docs) and Microsoft Office (Excel).
• Key Competencies: Exceptional written/oral communication, attention to detail, proficiency in accounting software/systems, and the ability to interpret complex regulations.

SALARY: $105,000-$115,000 per year

THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.

Salary : $105,000 - $115,000