Project Management Coordinator

Company Description

At Paulus, we combine our long history of underground wet utility craftsmanship with effective techniques to provide reliable water, sewage, and stormwater solutions. We integrate precise workmanship with quality engineering to build long-lasting, sustainable systems. Our diverse portfolio spans public works, commercial, and industrial projects, with contracts ranging from thousands to multi-million dollars. We offer comprehensive pipeline services that include sewer, water systems, drainage, pump stations, and specialty wet utility projects, handling projects of all scales from single-day and emergency work to large-scale endeavors.

Role Description

This is a full-time on-site role located in our Rancho Cucamonga, CA office. Responsibilities include coordinating project schedules and resources, assisting with project planning and execution, and ensuring effective communication among team members and stakeholders. The coordinator will also analyze project data, track progress, prepare status reports, and address operational challenges to meet project objectives and deadlines. Ensuring compliance with company standards and fostering collaboration across departments will be key aspects of this role.

Duties & Responsibilities

• Assist PM’s and Operations team on all project budgets, purchase orders, and subcontracts are entered & accurate in ERP system
• Review and audit vendor invoices for job expenses and ensure alignment with quotes & POs
• Review project plans, bids/submittals, and any other project documentation that is needed and ensure appropriate materials are bid, ordered, and utilized and communicate timely any inconsistencies to PM team
• Recommend labor saving and other cost-saving methods
• Attend and take notes for project team meetings and participate as needed
• Work with Operations team to prepare and maintain project schedule, including establishing dates for receiving approved plans and milestones necessary to complete the project on time and follows up for review and approval for plans, submittals, RFls, etc.
• Maintain logs, reflecting the status of plans, RFls, change requests, and proposal requests
• Coordinate with accounting and project management teams to ensure proper coding and reconciliation of PO-related expenses
• Comply with all safety policies, practices and procedures and report any unsafe activities to the supervisor and/or Safety
• Support project closeout activities, including compiling final documentation packages
• Other duties as assigned

Skills & Qualifications

• Strong communication, project management, and organizational skills
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Self-starter with the ability to manage multiple projects and deadlines independently
• Excellent interpersonal skills and the ability to collaborate across departments
• Strong analytical mindset with the ability to interpret data and make strategic decisions
• Ability to read and interpret construction plans (training provided if new)
• Valid driver’s license and ability to travel between jobsites
• Bachelor's degree in Business Administration, Project Management, or a related field is preferred
• Experience in the construction or utilities industry is desirable

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Mix of office and field work; Ability to travel and work on active construction sites with appropriate PPE
• Walk on uneven terrain including paved areas, gravel/rocks, and dirt/sand is required to access various locations on the construction sites
• Must be able to lift up to 15 pounds at a time
• Standard schedule with potential overtime depending on project needs

Benefits Overview

We offer competitive company benefits to eligible positions, such as:

• 100% Employer Paid Medical and Dental Insurance (Silver level medical & Gold level dental)
• 401(k)
• Discretionary Company Bonus
• Paid Vacation and Holidays
• Tuition Reimbursement
• And more!

The hourly range for this position is between $27 to $35 per hour.

• This range is indicative of projected hiring range, however base annual salary will be determined based on a candidate’s work location, skills and experience.

In accordance with the California Fair Employment and Housing Act (FEHA), Paulus Engineering, Inc. is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require an accommodation to participate in the application process or to perform the essential functions of this position, you may request one at any time by contacting Human Resources. The company will engage in a timely, good faith interactive process to determine appropriate accommodations, if any, that do not impose an undue hardship. We are committed to equal employment opportunity and prohibit discrimination and harassment based on race, national origin, sex, religion, color, disability, marital status, protected veteran status, sexual orientation, gender identity, gender expression, genetic information, citizenship, or any other characteristic protected by law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.