What are the responsibilities and job description for the Administrative Coordinator position at Paul Davis Canada?
Benefits
Paul Davis Restoration of Southwest Montana
Serve. Support. Keep the team moving.
About The Role
This position plays an important support role on our team. As the Administrative Coordinator, you'll help keep the office organized, assist with daily tasks, and make sure our clients receive professional, timely communication. If you're dependable, enjoy learning new things, and like being the person others can count on, you'll do well here.
Serving people in their time of need takes compassion, focus, and a commitment to doing things the right way. We need someone who can take initiative, solve problems, build strong relationships, and follow through on the details that matter. Your work will directly support families, businesses, and our community during challenging moments-and we want someone who brings a positive attitude and enjoys making a real difference.
Why Join The Team? We're a locally owned and operated business backed by a trusted national brand. Paul Davis has a long history of leading the restoration industry across the U.S. and Canada, and here in Southwest Montana, we carry that legacy forward with a local focus. Our work is grounded in service, leadership, and the belief that restoration is about helping our neighbors and strengthening our community-not just completing a project.
Skills Desired of Team Member
- Company parties
- Competitive salary
- Free food & snacks
- Free uniforms
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
Paul Davis Restoration of Southwest Montana
Serve. Support. Keep the team moving.
About The Role
This position plays an important support role on our team. As the Administrative Coordinator, you'll help keep the office organized, assist with daily tasks, and make sure our clients receive professional, timely communication. If you're dependable, enjoy learning new things, and like being the person others can count on, you'll do well here.
- Fields calls from customers and team members while building rapport
- Oversees daily office administrative operations
- Creates and maintains internal office systems
- Ensures compliance with company standards and regulatory requirements
- Solves problems and helps people find effective solutions
- Supports community improvement through service-focused work
- Learns new aspects of construction and property restoration
- Maintains payroll and accounts payable files
- Processes weekly payroll and accounts payable
- Sorts and distributes mail
- Manages subcontractor paperwork (W-9s, insurance certificates)
- Enjoys being part of a growing, mission-driven business
Serving people in their time of need takes compassion, focus, and a commitment to doing things the right way. We need someone who can take initiative, solve problems, build strong relationships, and follow through on the details that matter. Your work will directly support families, businesses, and our community during challenging moments-and we want someone who brings a positive attitude and enjoys making a real difference.
Why Join The Team? We're a locally owned and operated business backed by a trusted national brand. Paul Davis has a long history of leading the restoration industry across the U.S. and Canada, and here in Southwest Montana, we carry that legacy forward with a local focus. Our work is grounded in service, leadership, and the belief that restoration is about helping our neighbors and strengthening our community-not just completing a project.
Skills Desired of Team Member
- Strong organizational and analytical skills; comfortable in a fast-paced environment
- Enjoys talking with people and building positive relationships
- Natural problem-solver who likes helping others find answers
- Detail-oriented and dependable; takes pride in completing tasks accurately
- Comfortable with numbers, measurements, and basic math
- Able to review information, spot gaps, and think things through logically
- Proactive, assertive, and confident in taking initiative
- Appreciates structure and enjoys creating and following systems-and helping others do the same
- Service-minded and enjoys supporting teammates and clients
- High school diploma or equivalent
- Professional appearance and a courteous, respectful demeanor
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