What are the responsibilities and job description for the Office Administrator (part-time) position at Paubox?
About Paubox
Paubox is a remote-first B2B startup changing the game around HIPAA compliant communication, providing secure communication for modern healthcare. We are a series A company with over 8,000 customers that leverages customer feedback to build innovative email security solutions that our customers love. Our patented email security features protect healthcare organizations from internal and external cybersecurity threats, all with an unwavering focus on ease of use, security, and reliability.
Pauboxers are an eclectic group of individuals from across the US, who find commonality in our customer-driven mission to make secure communication easier in healthcare.
At Paubox, we strive to create a remote workplace that is diverse, inclusive, and transparent. But being remote doesn’t stop us from building connections! Pauboxers connect through casual non-work Slack channels, monthly team bonding events, one-on-one virtual coffee chats, and the occasional team or company-wide offsite retreat.
While Paubox operates as a remote-first company, this particular role is an exception and is based on-site at our San Francisco office. It’s a part-time position offering a flexible schedule of 10 - 15 hours per week, Monday through Friday, within standard business hours (8:00 AM–5:00 PM PT). On occasion, specific days or times may be required, but we’ll always provide advance notice to help you plan accordingly.
About The Role
Paubox maintains a small hub in San Francisco and we are looking for a proactive and detail-oriented Office Administrator to help organize and maintain our physical workspace. This isn't a "sit behind a desk" receptionist role, it’s a hands-on physical position for a self-starter who takes pride in creating an organized, welcoming, and efficient environment for our local and visiting Pauboxers and guests.
Your day-to-day
Paubox is an equal opportunity employer. All qualified applicants will be considered for employment regardless of their social identities, including but not limited to race, gender, color, religion, belief, national origin, age, sexual orientation, disability, and other protected classes.
We encourage all candidates to apply for roles they feel they have the skills to fulfill or a willingness to learn.
This is an in-person role and requires individuals to operate a company-provided computer effectively as well as stand, move, and lift up to 50 pounds regularly.
Paubox is a remote-first B2B startup changing the game around HIPAA compliant communication, providing secure communication for modern healthcare. We are a series A company with over 8,000 customers that leverages customer feedback to build innovative email security solutions that our customers love. Our patented email security features protect healthcare organizations from internal and external cybersecurity threats, all with an unwavering focus on ease of use, security, and reliability.
Pauboxers are an eclectic group of individuals from across the US, who find commonality in our customer-driven mission to make secure communication easier in healthcare.
At Paubox, we strive to create a remote workplace that is diverse, inclusive, and transparent. But being remote doesn’t stop us from building connections! Pauboxers connect through casual non-work Slack channels, monthly team bonding events, one-on-one virtual coffee chats, and the occasional team or company-wide offsite retreat.
While Paubox operates as a remote-first company, this particular role is an exception and is based on-site at our San Francisco office. It’s a part-time position offering a flexible schedule of 10 - 15 hours per week, Monday through Friday, within standard business hours (8:00 AM–5:00 PM PT). On occasion, specific days or times may be required, but we’ll always provide advance notice to help you plan accordingly.
About The Role
Paubox maintains a small hub in San Francisco and we are looking for a proactive and detail-oriented Office Administrator to help organize and maintain our physical workspace. This isn't a "sit behind a desk" receptionist role, it’s a hands-on physical position for a self-starter who takes pride in creating an organized, welcoming, and efficient environment for our local and visiting Pauboxers and guests.
Your day-to-day
- Ensure our San Francisco office remains organized, clean, and fully functional for employees and visitors
- Sort and distribute mail, receive incoming packages, and manage outgoing shipments; including conference and event materials
- Monitor and restock mailing supplies as needed
- Organize, maintain, and send company swag
- Act as the on-site point of contact for building management and external vendors
- Prepare meeting rooms and communal areas for scheduled team gatherings and executive visits as needed
- Assist with in-person events with Pauboxers, customers, and prospects in the local area
- Provide occasional ad hoc project support for various departments as needed
- Ability to work a consistent schedule of 10-15 hours per week on-site in our San Francisco office.
- Experience with organizing physical spaces and managing day-to-day operations
- Comfort with being active throughout the day, including the ability to lift and move packages or office furniture as needed up to 50 pounds
- Clear and friendly communication skills
- Ability to work onsite independently without supervision
- Previous experience in office administration or facilities management.
- Familiarity with Slack, Google Workspace, or other modern collaboration tools.
- A "no task too small" attitude and a passion for helping others.
- Commuter benefit
- $25.00 per hour
Paubox is an equal opportunity employer. All qualified applicants will be considered for employment regardless of their social identities, including but not limited to race, gender, color, religion, belief, national origin, age, sexual orientation, disability, and other protected classes.
We encourage all candidates to apply for roles they feel they have the skills to fulfill or a willingness to learn.
This is an in-person role and requires individuals to operate a company-provided computer effectively as well as stand, move, and lift up to 50 pounds regularly.
Salary : $25