Office Administrator

Our client, a notable real estate investment manager, is seeking a highly organized and proactive Administrative Assistant/Office Manager to support our San Francisco/Bay Area office. This role is responsible for ensuring a seamless and efficient office environment by integrating people, space, and technology. The ideal candidate will act as a liaison between corporate headquarters and the local office, fostering company culture while providing essential administrative and operational support.

**Please note this is an on-site, temp-to-perm role based in San Francisco, CA. Pay will be $80k/yr.**

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, presentations, and other documents.
• Handle incoming communications (calls, emails, inquiries), ensuring appropriate follow-up.
• Maintain organized filing systems (both electronic and physical).
• Assist in planning and executing company events and meetings.
• Oversee daily office operations to maintain a productive and efficient work environment.
• Manage office and kitchen supply inventory, ensuring adequate stock.
• Coordinate office maintenance, repairs, and vendor services.
• Implement and enforce office policies and procedures.
• Assist with new employee onboarding, including workstation setup and orientation materials.
• Act as a liaison between departments to streamline communication and collaboration.
• Assist with special projects and corporate initiatives as needed.

Qualifications & Requirements

• High school diploma or equivalent required; additional education a plus.
• 3 years of professional experience in administrative support or office management.
• Any combination of education, training, and experience that provides the required knowledge, skills, and abilities will be considered.
• Notary Public preferred (or willingness to obtain).
• Strong knowledge of facilities operations and administrative best practices.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, time management, and interpersonal skills.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.

Please submit your resume for consideration!

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.

We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.