Reception and Administrative Coordinator

Purpose the Job Exists:

To provide first class service to clients and office staff including: Receptionist duties, Administrative duties, Facilities support and entry level Accounts Receivable activities.

Decision Making:

• Reports to HR Director
• Decision making is limited and based upon established processes and procedures
• Entry level position

Job Functions:

• Greet Clients
• Answer Phones
• Schedule meetings
• Check-in client documents
• Package tax returns
• Incoming/outgoing mail
• Office & Kitchen inventory & supplies
• Filing Email
• Client gifts/appreciation (Hospitality)
• Holiday cards
• Maintain contacts in various databases
• Tidy front beginning & ending of day
• Coordinate Facility needs; i.e. repairs, supplies
• Process client payments
• Assist with invoice creation and outstanding collections
• Ability to work overtime as needed; especially during tax seasons

Performance Measures:

• Accuracy of work
• Meeting timelines
• Customer service

Qualifications:

• High School diploma
• 2 years experience in an Administrative function
• Fully conversant with Microsoft Office Suite, Outlook
• Familiarity with basic accounting a plus
• Resourceful and proactive individual with excellent communication skills who can show initiative and flexibility in their approach to a wide range of tasks
• Able to act with basic instruction and independently complete task, thinking through the next steps
• Team player, willing to assist others when needed
• Able to work under pressure to produce high quality work to exacting deadlines

Physical Activities and Environmental Demands:

• Office Environment
• Wrist/Hand movement
• Hearing and Speaking
• No travel'
• 'Financial Duties:
• Processing payments
• Billing
• PurchasingSetting:
• Other

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Ergonomic Workspace:

• No

Typical end time:

• 5PM

Typical start time:

• 9AM

This Job Is:

• Open to applicants who do not have a college diploma

Work Remotely

• No

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• At least 1 year of Microsoft Office suite.

Experience:

• Office Administration: 1 year (Required)

Ability to Commute:

• Richardson, TX 75081 (Required)

Work Location: In person

Salary : $17 - $19