What are the responsibilities and job description for the Office Manager/Bookkeeper position at Patt Co Design?
Does the thought of a busy spreadsheet get you excited to dig in and make sense of it? When a potential client calls, can you tell within a few minutes whether they’re a good fit AND make them feel great either way? Can you spot when a logo or header is off-center before anyone else does?
If you answered yes all three times, keep reading.
Patt Co. Design is a full-service residential remodeling company in the Quad Cities. We care for every project from concept to completion, and we're looking for someone who brings that same care to the people who call us, the numbers that keep us running, and the way we show up online and in person.
What You’ll Do
- Be the first friendly voice our clients and prospects hear on the phone and in the office
- Talk with new prospects on their first call, ask the right questions, and help determine who’s ready for a Good Fit Visit with our owner
- Keep the books moving accounts receivable/payable, expense categorizing, and day-to-day bookkeeping in JobTread and QuickBooks
- Own our online presence social media content, coordinating photos of finished projects, and gathering client reviews and testimonials
- Keep client, employee, and project files organized and current
- Manage industry certifications, prospect intake, and contract packet preparation
What We’re Looking For
- 2 years of office management experience
- Comfortable with QuickBooks Online, Google Workspace, and Microsoft 365
- A natural on the phone by being warm, curious, and good at reading people
- Detail-obsessed, whether it’s a budget line or a graphic design
- Tech-savvy and quick to pick up new tools (we run on JobTread)
- Organized enough to keep ten things moving without dropping one
- Some marketing or social media experience is a plus, but a good eye and a willingness to learn matter more
Ready to be the first voice our clients hear and the reason our office runs smoothly? We’d love to meet you.
Pay: $20.00 - $25.00 per hour
Benefits:
- Paid time off
Work Location: In person
Salary : $20 - $25