Litigation Legal Assistant

Litigation Legal Assistant

AREAS OF PRACTICE: Litigation

JOB QUALIFICATIONS:

· At least 2 years of legal work experience

· Prior experience in the areas of managing case files, preparing and organizing documents, and performing e-filing in state and federal courts

· Prior experience in drafting legal documents such as pleadings, motions, and discovery requests

· Prior experience in litigation

· Excellent organizational skills

· Ability to work in a fast-paced environment and manage high-volume workloads

· Experience calendaring litigation deadlines, scheduling depositions, mediations, and hearings

· Excellent customer service skills and acting as a point of contact for clients

· Efficient with Microsoft Word and Excel

· Experience with NetDocs and Surepoint

· Experience dictation Phillips Speech Live

· Meticulous attention to detail and ability to work under pressure to meet strict deadlines

· Current NC Notary Public, or willing to obtain Notary immediately after hire if not currently certified

JOB DUTIES:

· New client intake, conflict check, and file setup

· Schedule client meetings and hearing dates

· Correspondence with prospective and current clients, court officials, government offices, and attorney offices, by phone, email, and mail

· Maintain and organize paper and electronic client files, including initial setup and closure

· Copying and scanning

· Prepare legal documents from dictations or attorney instruction

· Transcription

· Process estate planning packages for clients after signing (including recording documents, scanning/copying, final correspondence, and final bills)

· Scan/profile and organize documents and other information for client files (hard files and electronic files)

· Prepare correspondence, various legal documents, and pleadings from either dictation or attorney instruction

· Prepare closed files (scanning, closed file sheets)

· Calendar and monitor case deadlines

· Maintain follow-up with clients

· Submit filings to Clerk of Court offices

· E-record documents via Simplifile

· E-file documents with North Carolina Secretary of State

· Prepare real estate settlement statements using Display Soft

· Enter time and expenses into billing software on a daily basis

· Request checks for client costs and advances

· Make deposits and disbursements from client trust accounts and prepare Accountings for Funds in Trust

· Make deposits and disbursements from real estate trust account and maintain appropriate documentation

· Submit billing statements to clients

· Take client payments via credit card or check

· Assist other office staff as needed with duties such as answering phones and acting as backup legal assistant for other attorneys

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience:

• litigation assistant: 1 year (Required)
• Microsoft Office: 3 years (Preferred)

License/Certification:

• Certified Notary Public (Preferred)

Work Location: In person