Administrative Accountant

HOURS: 40 hours per week | Non-Exempt, Hourly

 

SCHEDULE: Full-time schedule Monday–Friday from 8:30 a.m. to 5:00 p.m.                                                                                         with occasional adjustments based on ministry needs.

 

CAMPUS: Rancho

 

DEPARTMENT:  Finance

 

REPORTS:  Finance Manager

 

 

The Administrative Accountant at Patria Church is a detail-oriented, dependable, and ministry-minded professional who supports the financial health and operational integrity of Patria Church. This individual plays a key role in ensuring accurate financial stewardship by entering financial transactions, maintaining records, reconciling accounts, supporting budgeting processes, and assisting with departmental organization within the church’s financial systems, including Sage Intacct, the Martus budgeting platform, and any additional financial or administrative systems implemented by Patria Church. The Administrative Accountant must demonstrate strong organizational skills, sound judgment, and a high level of discretion when handling sensitive and confidential financial data. This role serves as a central point of support for the Finance Manager and the Finance Department, assisting with audit preparations, coordinating meetings, managing calendars, preparing departmental documentation, and maintaining both digital and physical financial records. The Administrative Accountant collaborates with ministry departments by training administrators on budget procedures, supporting financial submissions, and ensuring compliance with established church policies, regulatory requirements, and GAAP-aligned standards. Through consistency, accuracy, and dependable follow-through, this role strengthens the financial foundation that supports all ministries, programs, and churchwide operations. The Administrative Accountant models professionalism, excellence, and a ministry-focused posture in every interaction, communicating respectfully with pastors, staff, ministry leaders, volunteers, and external partners. Their conduct and commitment to stewardship help cultivate an environment of integrity, trust, and operational excellence across Patria Church. Every position at Patria Church reflects the mission to Seek the Lost, Teach the Found, and Send the Disciples. The Administrative Accountant serves with the conviction that every family matters to God and contributes to advancing His purpose through the local church, in alignment with Ephesians 3:14–15: “I kneel before the Father, from whom every family in heaven and on earth derives its name.”

 

 

WORK SCHEDULE AND DAILY RHYTHM

The Administrative Accountant supports the daily financial operations of Patria Church by processing transactions, maintaining financial records, and assisting ministry departments with budget and documentation needs. Most work follows a steady weekday rhythm of data entry, reconciliations, communication, and administrative support for the Finance Manager. During financial cycles, audit periods, or ministry-wide initiatives, the schedule may adjust to prioritize deadlines or all-hands tasks. The role requires consistency, accuracy, and a professional, ministry-focused posture throughout each workday.

 

 

ESSENTIAL DUTIES AND RESPONSIBILITES

• Fully embraces and acts in accordance with the vision of Patria Church to Seek the Lost, Teach the Found, and Send the Disciples.
• Models the spirit of Patria Church’s guiding scripture, Ephesians 3:14–15, by building a church community that supports and strengthens families. Foster faith, worship, and belonging across every ministry and campus.
• Fulfill the four pillars of Patria Church. Christ (Mission Christ-Centered Driven), Community (Diversity Kingdom Driven), Character (Leadership Discipleship Driven), Commitment (Family Driven) church.
• Embrace and execute a Neighborhood Groups philosophy of ministry, fostering community, discipleship, and connection across families and campuses.
• Demonstrates professionalism, reliability, and respect in all interactions with staff, volunteers, families, and guests.
• Financial Processing & Recordkeeping:
  • Maintain and update financial records within Sage Intacct, including AP, AR, and general ledger entries.
  • Assist with bank reconciliations and resolve discrepancies.
  • Ensure accuracy and compliance with organizational policies and GAAP standards.
  • Maintain detailed entries within financial systems and databases.
• Budgeting & Ministry Support:
  • Support ministry departments with the preparation and review of budgets in Martus.
  • Train department administrators on budget practices and submission requirements.
  • Support monitoring and accuracy of ministry budgets after close.
• Administrative & Clerical Support:
  • Manage the Finance Manager’s calendar and schedule meetings.
  • Prepare departmental documentation, coordinate trainings, and maintain files.
  • Submit room requests and support departmental organization.
  • Develop new documents and training materials as needed.
• Audit & Compliance Support:
  • Assist with internal and external audit preparations.
  • Provide documentation, gather data, and support audit requests.
  • Ensure transactions meet legal, regulatory, and GAAP-aligned requirements.
• Cross-Department Collaboration:
  • Communicate professionally with ministry leaders and staff.
  • Respond to finance-related inquiries promptly and accurately.
  • Complete additional assignments as directed by the Finance Manager, CFO, Executive Pastor, or Lead Pastor.

 

Character:  Demonstrates humility, integrity, and consistency in every area of leadership. Leads by example and sets the spiritual and cultural tone for the team through servant leadership, accountability, and Christ-centered decision-making. Remains teachable and responsive to feedback, modeling personal responsibility in both success and challenge.

 

Competency: Demonstrates the ability to plan, communicate clearly, and work well with others to carry out assigned responsibilities. Contributes to effective systems, manages tasks with care, and supports team goals with consistency and reliability. Shows initiative and accountability without needing ongoing supervision.

 

Convictions: In full alignment with Patria Church’s mission, vision, and values. Understands that every role contributes to the larger purpose of helping families encounter Christ through environments of excellence, care, and hospitality. Upholds organizational unity and consistently exemplifies the four pillars of Christ, Community, Character, and Commitment in every setting.

 

Financial Confidentiality, Compliance & Stewardship Standards: All financial roles at Patria Church require a high level of confidentiality, accuracy, and professionalism. Individuals must protect sensitive financial information, follow established financial procedures, and adhere to GAAP guidelines and applicable regulations. Financial data must be handled responsibly, stored securely, and shared only with authorized personnel to support the integrity and stewardship of Patria Church’s financial operations.

 

The above summary outlines the primary responsibilities and scope of this position and does not represent an exhaustive list of all tasks that may be assigned. All team members are expected to complete required training, follow departmental procedures, and apply provided resources effectively. Individuals are expected to show initiative in learning, adapting, and contributing to the ongoing improvement of departmental systems and practices. Additional duties may be assigned by the direct supervisor or assigned Executive Leadership to meet operational or ministry needs.

Qualifications:

GENERAL REQUIREMENTS

• Successfully completes all required background checks and pre-employment screenings.

• Demonstrates reliability, punctuality, and consistent attendance.

• Reads, writes, spells, and communicates clearly in English.

• Demonstrates basic computer skills and the ability to use communication and scheduling systems required for daily operations

• Completes all required onboarding, safety, and role-specific training within established timeframes, including security, compliance, or emergency procedures as assigned.

• Communicates clearly and respectfully with staff, volunteers, and supervisors.

• Adapts well to changing priorities, event schedules, and ministry needs.

• Works well under limited supervision, showing initiative and follow-through.

• Maintains confidentiality, discretion, and integrity in all responsibilities.

• Represents Patria Church’s mission and values through professionalism, teamwork, and Christlike conduct.

 

 

EDUCATION, TRAINING, AND EXPERIENCE

• Must possess strong computer skills, including proficiency with spreadsheets, databases, and word processing software (Excel, Word, PowerPoint).

• Bachelor’s Degree in Accounting, Finance, Business Administration, Economics, or a related field preferred.

• Relevant professional experience in finance or accounting may be accepted if a degree is not held.

• Experience supporting financial operations in a nonprofit, school, ministry, or multi-department environment is strongly preferred.

• Prior experience preparing financial reports, reviewing transaction details, or supporting month-end processes is highly beneficial.

• Knowledge of Generally Accepted Accounting Principles (GAAP), including processes, principles, and compliance standards.

• Coursework or demonstrated knowledge in financial analysis, accounting principles, budgeting, and business communication.

• Experience using financial systems such as Sage Intacct, SAP, Oracle, or similar ERP platforms.

• Advanced proficiency in Microsoft Excel, including pivot tables, formulas, and basic macros.

• Familiarity with Patria Church’s ministry processes, culture, and finance procedures is preferred but may be learned on the job.

 

 

JOB SKILLS, KNOWLEDGE, ABILITIES

• Knowledge of business and management principles related to budgeting, resource allocation, and administrative coordination.

• Ability to identify issues that require problem-solving or escalation to a supervisor.

• Ability to compose, proofread, and edit financial and administrative documents.

• Ability to produce written documentation that meets formatting, grammar, and accuracy standards.

• Strong attention to detail with the ability to produce consistently accurate financial work.

• Strong organizational skills, including follow-up and task tracking.

• Ability to work under pressure and meet strict financial deadlines.

• Ability to develop or refine methods, systems, and processes to support efficiency in both routine and non-routine tasks.

• Basic knowledge of tax laws and financial auditing processes.

• Ability to manage deadlines, recurring tasks, and ministry requests through effective time management.

• Collaborative work ethic with the ability to partner effectively with staff and ministry departments.

 

 

ORGANIZATIONAL AND SPIRITUAL REQUIREMENTS

• Always demonstrate Christ-centered behavior by treating people with dignity, respect, compassion, and integrity.

• Member of Patria Church (or willing to transfer membership to Patria Church).

• Pastors are required to attend all regularly scheduled Sunday and Wednesday church services. Support staff must attend at least one (1) regularly scheduled weekend church service.

• Attendance at all mandatory meetings and events. This includes serving at Good Friday, Easter, and Christmas services as well as the annual volunteer appreciation event.

• Regular involvement in Patria Church activities, ministries, neighborhood groups, and events.

• Tithe 10% to Patria Church.

• Demonstrate full alignment with Patria Church’s Statement of Faith and core beliefs as outlined in the Employee Handbook, on the official website, and through consistent practice in ministry, leadership, and daily life.

• Ability to interpret and adhere to Patria Church’s policies, procedures, and employee handbook.

• Be self-motivated and goal oriented, use good judgment, and be flexible and innovative.

• Professional attitude and demeanor.

 

 

PHYSICAL REQUIREMENTS

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. This position requires prolonged periods of sitting, computer use, and repetitive motions associated with keyboarding, data entry, and document handling. Individuals must also be able to walk, stand, bend, reach, and move throughout indoor office or campus environments to retrieve materials, attend meetings, support ministry needs, or assist with routine tasks. This role may occasionally require light physical activity such as preparing rooms, moving office supplies, transporting materials, or assisting with basic event-related setups. Individuals must be able to lift, carry, push, or pull items up to 20–30 pounds with or without assistance. Sufficient vision, hearing, and mobility are required to communicate effectively, maintain awareness of surroundings, and complete assigned responsibilities safely.

 

Patria Church provides all training required to ensure employee safety.

 

CLASSIFICATIONS: Full-Time | Non-Exempt, Hourly

 

Benefits and Compensation Information

Patria Church is committed to caring for our team, and full-time employees receive a comprehensive benefits package that reflects that commitment. Benefits include medical, dental, and vision insurance, retirement plan options, vacation/PTO accrual, annual paid sick leave, and holiday pay for eligible scheduled holidays. All benefits, eligibility requirements, and accruals follow the guidelines of the Patria Church Employee Handbook.

 

This posting provides a general overview of the role and responsibilities and does not constitute a guarantee or offer of employment.

 

Employment with Patria Church is at-will and subject to the completion of standard onboarding procedures.

Salary : $24 - $25