Executive Assistant/Chief of Staff

Executive Assistant / Chief of Staff

PatientPoint Foundation

Location: Cincinnati, OH (Hybrid)

About the PatientPoint Foundation

It is an exciting time to join the PatientPoint Foundation.

We believe that no person's health story should be determined by their income, ZIP code, or race. Yet, far too often, health outcomes are shaped by factors outside an individual's control. The PatientPoint Foundation was established to change that reality through an innovative, community-centered approach to health empowerment and reducing health disparities.

Our work brings together trusted Community Health Ambassadors, meaningful health education, innovative technology, and strategic partnerships to help underserved communities achieve better health outcomes. We are a passionate, entrepreneurial team building a national model for community health engagement and creating lasting impact in the lives of the people we serve.

Position Summary

The PatientPoint Foundation is seeking an exceptional Executive Assistant / Chief of Staff to serve as a strategic partner to the Chief Executive Officer. This is far more than a traditional executive assistant role. It is an opportunity for a highly organized, analytical, and proactive professional to help drive organizational effectiveness, manage strategic initiatives, and ensure the CEO and leadership team operate at the highest level.

The ideal candidate thrives in a fast-paced entrepreneurial environment, anticipates needs before they arise, enjoys solving complex problems, and can seamlessly transition between executive support, project management, operations, and strategic planning. This individual will be trusted with highly confidential information and will play a central role in helping the organization scale its impact.

Key Responsibilities

Executive Partnership

• Serve as the CEO's primary strategic and administrative partner, maximizing executive effectiveness.
• Manage complex calendars, scheduling, travel, and meeting logistics.
• Prepare agendas, briefing materials, presentations, and executive correspondence.
• Prioritize incoming requests and help manage competing priorities.
• Anticipate challenges and proactively identify solutions.
• Handle confidential information with the highest level of professionalism and discretion.

Strategic Planning & Chief of Staff Functions

• Partner with the CEO to advance strategic priorities across the organization.
• Track organizational goals, key initiatives, and executive action items.
• Monitor progress on strategic projects and ensure accountability across departments.
• Prepare executive dashboards and briefing materials for leadership and Board meetings.
• Conduct research and provide analysis to support executive decision-making.
• Help identify operational improvements that increase organizational effectiveness.

Project & Program Management

• Lead and coordinate cross-functional initiatives from planning through execution.
• Develop project plans, timelines, and tracking mechanisms.
• Coordinate with staff, Board members, consultants, funders, and external partners.
• Ensure projects remain on schedule while proactively addressing obstacles.
• Support planning and execution of Board meetings, strategic retreats, community events, and fundraising activities.

Operations & Organizational Support

• Assist with organizational planning, budgeting, and financial tracking.
• Support grant management, reporting, and compliance activities.
• Maintain executive files, organizational records, and documentation.
• Coordinate vendor relationships and selected operational functions.
• Help establish and improve internal processes that support organizational growth.

Communications

• Serve as a liaison between the CEO and internal and external stakeholders.
• Draft, edit, and proofread executive communications, presentations, reports, and correspondence.
• Assist with Board communications and governance materials.
• Support internal communications that keep staff aligned and informed.
• Represent the organization professionally with community partners, donors, healthcare organizations, and other stakeholders.

Qualifications

Education

Bachelor's degree in Business Administration, Communications, Public Administration, Nonprofit Management, Healthcare Administration, or a related field preferred.

Experience

• 5 years supporting senior executives in progressively responsible Executive Assistant, Chief of Staff, Operations, or Project Management roles.
• Experience within a nonprofit, healthcare, consulting, or mission-driven organization preferred.
• Demonstrated success managing multiple complex projects simultaneously.
• Experience preparing executive-level presentations, reports, and briefing materials.

Knowledge, Skills & Abilities

The successful candidate will demonstrate:

• Exceptional organizational and project management skills.
• Outstanding attention to detail and commitment to excellence.
• Strong analytical thinking with the ability to synthesize information into actionable recommendations.
• Excellent written, verbal, and interpersonal communication skills.
• Advanced proficiency with Microsoft Office (particularly PowerPoint and Excel) and collaboration platforms.
• Ability to exercise sound judgment while managing highly confidential information.
• Strong business acumen and strategic thinking.
• Ability to work independently while building strong collaborative relationships.
• Flexibility and adaptability in a dynamic, entrepreneurial environment.

Personal Characteristics

We are looking for someone who is:

• Passionate about advancing health equity and improving lives.
• Highly proactive and resourceful.
• Curious, analytical, and solutions oriented.
• Calm under pressure and able to manage competing priorities.
• Collaborative and relationship focused.
• Professional, trustworthy, and exceptionally dependable.
• Comfortable working behind the scenes while helping others succeed.
• Energized by building systems, improving processes, and helping a growing organization scale its impact.

Why Join the PatientPoint Foundation?

This is an opportunity to help build a rapidly growing organization that is redefining how communities are engaged in improving health. As Executive Assistant / Chief of Staff, you will work directly with the CEO, Board of Directors, healthcare leaders, nonprofit partners, and national organizations to help shape the future of community-based health empowerment.

If you are looking for a position where your organizational talent, strategic thinking, and passion for meaningful work can have a direct and lasting impact on thousands of lives, we would love to hear from you.