AR & Billing Manager

Pathway Talent Partners is partnering with a well-established, privately held services organization to identify an AR & Billing Manager. This company has a long-standing reputation for operational excellence and delivers complex project-based and service solutions across multiple business lines. They offer a collaborative, team-oriented environment with a strong focus on employee development, continuous improvement, and long-term career growth.

Position Overview

The AR & Billing Manager will lead billing operations across both project-based and service lines, ensuring invoices are accurate, timely, and aligned with customer and contractual requirements. This role blends strategic oversight with hands-on execution and requires close collaboration with operations, project teams, and finance.

Key Responsibilities

• Lead day-to-day billing operations, including AIA billing, time & materials invoicing, service work orders, and contract billing
• Supervise and develop a team of approximately six billing and project accounting professionals
• Review and approve customer invoices and supporting documentation (including lien waivers and compliance forms)
• Partner with project managers, technicians, and dispatch teams to ensure billing accuracy and timeliness
• Manage billing through third-party portals (e.g., Ariba, Coupa, Textura, Maximo)
• Monitor AR aging and collaborate with collections to resolve outstanding balances
• Oversee customer and job setup within ERP systems and ensure alignment with contract terms
• Prepare and analyze monthly billing summaries, customer statements, and profitability reporting
• Serve as the escalation point for complex billing inquiries and dispute resolution
• Identify and implement process improvements to enhance efficiency and accuracy

Qualifications

• 5 years of billing or accounts receivable experience, including 2 years in a leadership capacity
• Construction or project-based industry experience required
• Strong experience with AIA billing, lien waivers, and third-party billing platforms
• Proficiency with ERP systems (COINS, Sage Intacct, or similar)
• Advanced Excel skills
• Strong leadership, communication, and organizational skills
• Detail-oriented with the ability to manage priorities in a fast-paced environment

Why This Opportunity

• Stable, growth-oriented organization with a strong market reputation
• High-visibility role with leadership responsibility
• Collaborative culture with a focus on continuous improvement
• Competitive compensation and comprehensive benefits package, including:
  • Medical, dental, and vision insurance
  • 401(k) with company contribution and profit sharing
  • Paid time off and holidays
  • Tuition reimbursement and professional development support