HR Administrative Assistant

ABOUT PATH INC.

PATH (People Acting to Help) Inc. is a comprehensive Community Behavioral Health and Intellectual Disability Center. We offer a wide of array of services and supports to meet the needs of our community in Northeast Philadelphia. PATH regularly achieves the highest levels of accreditation including a 5 Star Provider Rating by CBH, Philadelphia’s Managed Care Entity, and recognition and awards related to our high-quality, innovative programs and staff accomplishments and contributions.

Our Mission? To Help Individuals Achieve a More Independent and Fulfilling Life.

WHY WORK AT PATH?

PATH understands the importance of having benefits, and so a comprehensive package is offered to our employees including:

A company sponsored 403b retirement plan, Health Insurance (Medical Services, Prescriptions, Dental & Vision), Sick Leave, Personal & Vacation Time, Paid Holidays, Life Insurance, and Long-Term Disability!

JOB SUMMARY:

To promote the mission of PATH to help individuals achieve a more independent and fulfilling life by being an effective team member. Provide administrative support to the Human Resources Department. Maintain all related Human Resources data, and processing of documents for FMLA, transfers, terminations, benefit enrollment, recruitment and on-boarding.

QUALIFICATIONS:

• High School graduate with 2 years of increasingly responsible administrative experience, Associates Degree or Bachelor’s degree, and at least 6 months of experience.
• Hands on experience with HR software, like HRIS or HRMS, ADP preferred. PC literacy and experience with MS Office applications. 
• Excellent organizational and time-management skills,
• Excellent communication and people skills. Aptitude in problem-solving.
•  Desire to work as a team with a results driven approach.

Specific Duties:

• Respond to/Process HR requests via electronic ticketing system on daily basis, including processing of employee actions, such as new hires, transfers, performance awards, promotions, demotions, resignations, terminations, leaves of absence, suspensions and/or 48-hour letters, etc.
• Disseminate notices for employee  child abuse clearances, employee health appraisals, Federal Bureau of Investigation finger printing, driver licenses, licenses and certificates monthly and distribute to appropriate supervisors.  
• Maintain electronic employee records in accordance with accurate naming convention and confidentiality.
• Collaborate with recruitment staff to post job ads on careers pages and process incoming resumes.
• Prepare and complete all written requests for verification of employment (mortgage, employment, welfare, childcare, garnishment, etc.)
• Provide additional support for securing child abuse clearance, criminal history checks, transcripts, and any necessary credentialing documents for new hires and current staff.
• Assist in recruitment process by screening, testing, and/or completing reference checks.
• Ensure a smooth and timely onboarding of candidates into the agency.

            a.  Send out onboarding experience using ADP.

            b.  Follow-up with candidate about the onboarding ensuring all concerns are addressed.

            c.  Ensure all documents collected during the onboarding process are appropriate and completed.

            d. Onboard the candidate prior to their start date.

            e.  Manage I-9 process.

Provides administrative support to one or more human resources functions, including recruiting, employee/labor relations, compensation, benefits, training, equal employment opportunity, and/or employee records

Prepare and complete all written requests for verification of employment (mortgage, employment, welfare, childcare, garnishment, etc.)

Provide back-up Receptionist support for lunch breaks and in the event of absence.