What are the responsibilities and job description for the Accounts Payable Coordinator / Receptionist position at Pataskala Oaks Care Center?
Job Overview
We are seeking a dedicated and detail-oriented Accounts Payable Coordinator / Receptionist / Administrative Assistant to join our administrative team at Pataskala Oaks Care Center. This dual-role position offers an excellent opportunity for a professional with strong organizational skills, accounting knowledge, and a welcoming demeanor. The successful candidate will manage accounts payable processes, ensure accurate financial data entry, and serve as the first point of contact for visitors and callers. The role requires proficiency in various financial software systems, understanding of accounting principles, and the ability to handle multiple responsibilities efficiently.
Pataskala Oaks Care Center is a skilled nursing facility which offers short term rehabilitation and long-term care to residents in licking county and surrounding areas for the past 30 years.
Responsibilities
- Accounts payable (receive invoices and prepare them to our internal A/P department for processing)
- Administrative duties (maintain new hire packets, monthly birthday and anniversary cards, filing, ordering office supplies, update master phone lists etc.)
- Human Resource duties (onboarding and orientation of new hires, maintaining employee personnel files, tracking 90-day and annual evaluations of employees, update BCI log, update nursing assistant registry, post and manage job postings)
- Maintain the daily census for staffing and residents
- Maintain spenddown
- Manage the resident trust account
- Familiar with OneSource and SmartLinx
- Serve as the primary receptionist by greeting visitors, answering phones, and directing inquiries professionally.
- Maintain office supplies inventory, coordinate meetings, and support administrative functions to ensure smooth daily operations.
- Collaborate with human resources on benefits administration and employee onboarding processes when necessary.
- Assist the Administrator and Business Office Manager as needed and special projects.
Qualifications
- Proven experience in accounts payable processing, bookkeeping, or related financial roles within a corporate or nonprofit setting.
- Strong understanding of accounting concepts such as debits & credits, double-entry bookkeeping, and general ledger reconciliation.
- Familiarity with financial software including SmartLinx, OneSource, PointClickCare, or similar platforms is highly desirable.
- Excellent organizational skills with attention to detail and accuracy in data entry tasks like 10 key typing.
- Ability to communicate effectively with vendors, internal teams, and visitors while maintaining a professional demeanor.
- Join our team to contribute your expertise in financial operations while providing exceptional administrative support in a dynamic environment committed to excellence!
Job Type: Full-time
Pay: $19.00 - $23.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $19 - $23