Administrative Assistant, Student Support Services-Classic (PT)

We are seeking an Administrative Assistant for the TRiO Student Support Services (SSS) Classic department. This position will report to the Director of the Student Support Services-Classic Program. The Administrative Assistant is responsible for fulfilling clerical, accounting, technology, and event planning functions in support of the SSS-Classic Program's daily operations.

This is a part-time, hourly position.

Example of Duties:

• Professionally greet and communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person to provide information regarding the SSS-Classic Program, College programs and services, activities, and policies.
• Perform data entry and operate computer software programs in use at the college; compose correspondence, documents, and workshop materials.
• Maintain Program database, file systems and records in electronic and hard copy formats.
• Maintain a log of all program expenditures, purchase requisitions, and supply inventory.
• Compile date and information for reports and analysis, including data verification and correction.
• Complete various tasks associated with Program event preparation.
• Develop Program promotional material for events and student outreach.
• Liaise with internal and external stakeholders on behalf of the Director as directed.
• Contact students as needed on behalf of the Director.
• Maintain staff and departmental calendars and schedules; schedule meetings and appointments with students, staff, and community stakeholders as directed.
• Take minutes at staff and other college meetings as needed.
• Perform other duties as assigned by the Director.

Qualifications:

• Associate's degree required.
• Minimum of two (2) years of experience working as an administrative or technical assistant in an educational setting.
• Must be highly proficient with Microsoft Office suite.
• Must be able to communicate effectively verbally, in writing, and in interpersonal relationships, as part of an administrative team.
• Must be very organized, detail oriented and maintain strict confidentiality and professionalism.
• Fluency in Spanish and experience working with ESL students is a plus.
• Ability to work some evenings and weekends, as program requires.

A completion of a background check will be required for the selected candidate.

Compensation: The hourly pay for this position is $16.

Benefits:

• New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.)
• Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance.
• Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses.
• NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)
• Voluntary Annuity Programs: Additional contributions to retirement account (Must meet eligibility requirements)