Japanese Bilingual Administrative Assistant

Job Description

Job Title: Japanese Bilingual Administrative Assistant

Salary: $23.00/hour (Full-time, 40 hours per week)

Industry: Manufacturing (Electronic Materials / Metal Products)

Location: Wheeling, IL [In-Office]

Work Hours: 8:00 AM – 4:45 PM (45-minute unpaid lunch)

Required Qualifications

• 1–2 years of bilingual administrative experience (Japanese/English).
• Bachelor’s degree in Business Administration or a related field.
• Japanese-English bilingual ability (read, write, and speak fluently).
• Experience using SAP, CRM, or ERP systems preferred.
• Excellent organizational, communication, and multitasking skills.
• Proficiency with Microsoft Office Suite.
• Customer-service oriented and able to handle confidential information.
• Valid driver’s license.
• Ability to occasionally lift/move up to 10 lbs.
  
  

Responsibilities

• Perform general clerical duties including filing, answering calls, and preparing documents.
• Translate documents (Japanese ↔ English) and support communication between expatriate staff and external parties.
• Manage schedules, coordinate travel arrangements, and support management team.
• Prepare and process purchase orders, invoices, and reimbursement requests.
• Maintain and update records in SAP and ensure data accuracy.
• Greet and direct visitors, manage correspondence, and coordinate with vendors.
• Support document management and contribute to ISO/IATF certification documentation.
• Assist with other administrative and operational tasks as assigned.
  
  

This job description provides a summary of key responsibilities and requirements and does not list all possible duties.