AP & AR / Administration Clerk

Job Description

Job Title: AP & AR / Administration Clerk

Department: Administration / Accounting

Industry: Freight Forwarding / Logistics

Employment Type: Full-Time

Overview

This position supports the daily administrative and accounting operations of a freight forwarding company, with a focus on Accounts Payable (AP), Accounts Receivable (AR), and general office administration. The ideal candidate is detail-oriented, reliable, and eager to learn.

Key Responsibilities

Accounts Payable (AP)

• Process vendor invoices, verify accuracy, and match them with purchase orders, bills of lading, and shipment records
• Validate freight charges, handling fees, warehouse fees, and other logistics-related costs
• Maintain payment schedules and ensure timely payments
  
  

Accounts Receivable (AR)

• Generate customer invoices based on shipment data, B/L information, and rate agreements
• Monitor AR aging reports and follow up on overdue balances
• Apply customer payments and reconcile customer accounts
  
  

Administration / Office Support

• Provide administrative support including filing, data entry, and document preparation
• Prepare FedEx shipments and manage outgoing mail
• Handle rent payments and maintain basic office expense records
  
  

Requirements

• Minimum 6 months of experience in AP/AR or administrative roles
• Proficient in MS Office (Excel, Word)
• Strong communication and coordination skills
• Bilingual in English and Japanese
  
  

To apply, please send resume to tsakiyama@pasona.com