Assistant Fiscal Services Director - Public Safety

Essential Job Functions

Prepares and analyzes department budgets; including short and long-term forecasts and plans, facilitates the expenditures of funds, monitors multiple fund activity; develops, coordinates, and approves requisitions, invoices purchase card transactions and capital outlay activity. Monitors and analyzes enterprise funds financial position, conducts extensive metric reporting and forecasts future financing, capital and other needs. Assists in the creation of enterprise funds rate structures and sufficiency analysis, conducts studies and rate changes when necessary. Conducts continuing analysis of department revenues, encumbrances, and expenditures in compliance with applicable laws, policies and generally accepted accounting practices. Responsible for planning, implementing and overseeing the use of database systems for department, which maintains transaction detail utilized to support summary entries in the County's Financial System, as well as support budget preparation. Responsible for overseeing the County's Purchasing Card Administration, including setting up and deleting cardholders, monitoring limits, daily and monthly spend amounts, and coordinating with the Purchasing Department to ensure the cardholders are following the purchasing ordinance.

Knowledge, Skills and Abilities

• Knowledge of modern principles and practices of administration and management.
• Knowledge of Financial Metrics and Enterprise Fund operations.
• Knowledge of general philosophy, principles, and objectives of the operating department or unit.
• Knowledge of the methods and procedures involved in budget preparation, maintenance, and control.
• Knowledge of contract writing and review.
• Knowledge of principles and methods of data collection, statistical analysis, and social research procedures.
• Knowledge of Florida local government budgeting and auditing.
• Knowledge of computer operations to include Microsoft Office based applications.
• Ability to utilize Microsoft Excel and perform analysis including the use of pivot tables and formulas.
• Ability to develop and implement administrative procedures and to evaluate their effectiveness.
• Ability to plan, direct, and evaluate the work of subordinates and coordinate the activities of assigned staff.
• Ability to communicate clearly and concisely, both orally, and in writing.
• Ability to establish and maintain effective working relationships with officials, other departments, employees, and the public.
• Ability to direct the development and installation of administrative procedures.
• Extensive knowledge of Florida local government accounting principles and practices.

Minimum Requirements

PHYSICAL SKILLS: Ability to communicate effectively using verbal, written, and visual communication.

EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, Accounting, or a related field, and five (5) years' of experience in a position that involved activities such as financial planning and management, contract administration, systems analysis, and budget preparation OR a Master's Degree and three (3) years' of experience.

LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.

ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE: Pasco County is a drug-free workplace in accordance with Federal and Florida Law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens..

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021

• Florida Retirement System (FRS) retirement plan
• PTO (Paid Time Off)
• Paid holidays
• Group insurance
• Tuition reimbursement
• Deferred compensation
• Medical leave pool
• Annual medical leave buy-back
• Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year.