What are the responsibilities and job description for the Administrative Assistant position at Pasco County, FL?
Essential Job Functions
Acts as a personal secretary and/or aide to a director of a large complex operating department. Performs duties of an administrative aide nature for the director. Participates in the work of the director such as interviewing office visitors and issuing information regarding the services or the operation of the unit. Keeps director's calendar and schedules appointments. Advises director of important meetings. Takes and transcribes dictation where the position requires the skill. Takes minutes of conferences, meetings, and official functions as required. Prepares forms independently and composes letters for director's signature. Sets up and maintains files. Files letters, reports, and related technical information in the prescribed manner. Assembles information for director's use. Creates reports and collates data utilizing a personal computer. Receives and screens callers. Refers callers to other employees, officials, or departments. Assists and offers direction to other clerical staff as needed. Assists director in the formulation of the budget. Processes purchase orders for the department as needed. Maintains and/or orders supplies for the department. Performs related work as required.
Knowledge, Skills and Abilities
- Knowledge of business English, spelling, and punctuation.
- Knowledge of office practices and procedures.
- Knowledge of the overall functions and operations of the unit to which assigned.
- Ability to prepare documents and compose letters and memoranda.
- Ability to make decisions in accordance with departmental rules, regulations, and policy.
- Ability to establish and maintain effective working relationships with employees and the public.
- Ability to relieve the schedule of the director.
- Ability to take and transcribe shorthand, if required of the position.
- Ability to operate a personal computer and utilize the related software programs.
- Knowledge of the County mainframe system.
- Ability to read for comprehension.
Minimum Requirements
EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree and two (2) years' experience in secretarial and/or clerical experience including typing experience and the operation of a personal computer OR graduation from high school or possession of an acceptable equivalency diploma and four (4) years of experience.
LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.
ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
DRUG-FREE WORKPLACE: Pasco County is a drug-free workplace in accordance with Federal and Florida law.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
- Florida Retirement System (FRS) retirement plan
- PTO (Paid Time Off)
- Paid holidays
- Group insurance
- Tuition reimbursement
- Deferred compensation
- Medical leave pool
- Annual medical leave buy-back
- Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year.