Leasing Administrator

Lease Administrator

Location: Newton, MA | Hybrid

About the Opportunity

We are partnering with a well-established commercial real estate company to identify a detail-oriented Lease Administrator to support its growing portfolio of retail and commercial properties.

This is a great opportunity for someone with commercial real estate lease administration experience who enjoys working with lease documents, maintaining accurate records, tracking critical dates, and collaborating with multiple teams. The ideal candidate will have hands-on experience with Yardi and a strong understanding of retail lease structures and key lease provisions.

In this role, you'll serve as a key resource for lease information, helping ensure lease terms are accurately documented, financial obligations are tracked, and important deadlines and compliance requirements are met.

Key Responsibilities

• Prepare and maintain accurate lease abstracts for new and amended commercial leases in Yardi.
• Maintain organized electronic lease files, including amendments, guaranties, estoppels, notices, and other supporting documentation.
• Review executed leases to ensure accuracy and consistency with approved deal terms.
• Track critical lease dates, including rent commencement, renewals, expirations, options, and termination rights.
• Monitor tenant compliance with lease requirements, including certificates of insurance (COIs), reporting obligations, and other contractual provisions.
• Coordinate with Accounting and Property Management to ensure rent, common area maintenance (CAM), percentage rent, and rent escalations are accurately reflected in Yardi.
• Review lease amendments, rent adjustments, and escalation schedules for accuracy.
• Assist with CAM reconciliation, tenant billing, rent collection follow-up, and related lease administration activities.
• Prepare lease summaries, rent rolls, expiration reports, and other reporting for internal stakeholders.
• Support Leasing and Asset Management with lease documentation, lease language review, and due diligence requests.
• Collaborate with Accounting, Property Management, Leasing, Asset Management, Legal, and other internal teams to maintain accurate lease records and support portfolio operations.
• Identify opportunities to improve lease administration processes, reporting, and data accuracy.

Qualifications

• 2–3 years of commercial real estate lease administration experience.
• Hands-on experience administering commercial leases in Yardi.
• Strong understanding of retail commercial lease structures, amendments, and key lease provisions.
• Experience with lease abstracts, critical dates, renewals, expirations, and lease compliance.
• Familiarity with rent escalations, CAM charges, percentage rent, and other commercial lease financial terms.
• Proficiency in Microsoft Excel and electronic document management systems.
• Excellent attention to detail, organization, and follow-through.
• Ability to manage multiple priorities while maintaining accurate and complete lease records.
• Strong communication skills and the ability to collaborate effectively across departments.

What Makes This Opportunity Exciting?

• Join an established commercial real estate organization with a diverse retail and commercial portfolio.
• Play an important role in maintaining accurate lease information and supporting portfolio operations.
• Collaborate with experienced professionals across Accounting, Property Management, Leasing, and Asset Management.
• Take ownership of lease administration activities and contribute to process improvements.
• Enjoy a consistent hybrid schedule

Interested?

If you have commercial real estate lease administration experience and hands-on Yardi knowledge, we'd welcome the opportunity to connect and share more about this position.

We are an equal opportunity employer and welcome qualified applicants from all backgrounds.