What are the responsibilities and job description for the AR/AP Specialist (part-time hours) position at Partnership Employment?
Part-Time AP/AR Specialist (Financial Services – Investment Management)
Location: New York, NY (100% onsite, Manhattan)
Schedule: 3 days/week | ~18 hours/week (flexible on weekdays/hours)
Compensation: up to $35/hour
Overview
A boutique, long-established investment management firm in Manhattan is seeking a Part-Time Accounts Payable / Accounts Receivable (AP/AR) and Administrative Specialist to support finance, compliance, and operations functions. The firm manages multi-billion-dollar assets for individuals, trusts, institutions, and funds, and operates with a lean, high-performing team environment. This role is ideal for someone detail-oriented and organized who can support both core accounting operations and ongoing initiatives to improve workflows, digitization, and document management.
Key Responsibilities
- Process invoices, expense reports, and AP entries (coding, matching, batching, posting)
- Maintain vendor records and reconcile vendor statements
- Support AR functions including recording and tracking incoming payments
- Assist with quarterly billing cycles and ad hoc accounting tasks
- Digitize, scan, and organize historical financial and operational records
- Support transition to a paperless document management system
- Assist with reconciliations, process improvements, and special projects
- Communicate with vendors and internal stakeholders professionally
- Provide general administrative support across finance, compliance, and operations
- Assist with front-office coverage including phones, scheduling, and visitor coordination as needed
Qualifications
- 3 years of accounting or AP/AR support experience
- Familiarity with QuickBooks preferred
- Strong attention to detail and organizational skills
- Comfortable working with both paper-based and digital systems
- Experience with document scanning/indexing a plus
- Ability to handle confidential financial information
- Proficiency in Microsoft Office (Excel, Word, Outlook)
Preferred Background
- Experience in financial services, investment management environments
- Exposure to SharePoint or similar document management systems
- Understanding of basic accounting principles and workflows
- Self-starter with a collaborative, adaptable mindset