What are the responsibilities and job description for the Homebuilding Project Coordinator position at Partners in Building?
About the Role
Partners in Building, the #1 Custom Home Builder in the South, is seeking a detail-oriented Project Coordinator to support our Operations team throughout the custom homebuilding process. This position plays a vital role in coordinating projects from contract execution through construction start, ensuring documentation, permitting, budgets, and communication are completed accurately and on schedule.
This is an excellent opportunity for someone with strong organizational skills who thrives in a fast-paced environment and enjoys working with multiple departments to keep projects moving forward.
Responsibilities
- Review sales contracts for accuracy, required documentation, signatures, deposits, and subdivision-specific requirements prior to execution.
- Audit contracts, change authorizations, and project documentation for completeness and accuracy.
- Maintain and organize digital job files, including contracts, buyer correspondence, plans, permits, and builder communications.
- Coordinate project starts, including:
- Preparing pre-construction packets
- Requesting engineering, HVAC designs, permits, and utility information
- Coordinating municipal, county, city, and HOA approvals
- Managing ACC/ARC submissions
- Reviewing engineering documents for compliance with plans and local building requirements
- Preparing builder start packages
- Review homeowner selection documents for completeness and resolve missing information.
- Coordinate Design Center appointments following pre-construction meetings.
- Monitor inspection logs and assist with project closeout documentation.
- Prepare substantial completion letters and verify closing documentation.
- Generate project budgets, reports, and tracking spreadsheets.
- Print plans and construction documents as requested.
- Maintain sales, construction, start, and closing reports for leadership.
Weekly Responsibilities
- Prepare operational reports for management meetings.
- Coordinate projected closing reports with preferred lending partners.
- Verify draw requests and payroll documentation.
- Maintain construction start and operations tracking logs.
Monthly Responsibilities
- Prepare financial and operational reports for leadership.
- Maintain construction logs, budget tracking, goal sheets, and financial reporting spreadsheets.
Qualifications
- 1–2 years of experience in the homebuilding industry preferred
- Previous experience in project coordination, construction administration, operations, or a similar administrative role is a plus
- Exceptional organizational skills and attention to detail
- Ability to manage multiple projects and deadlines simultaneously
- Strong written and verbal communication skills
- Proficiency in Microsoft Office, especially Excel
- Experience working with construction management software is a plus
- Ability to work collaboratively across multiple departments
- Self-motivated with excellent problem-solving skills
Why Join Partners in Building?
For more than 40 years, Partners in Building has designed and built thousands of luxury custom homes throughout Texas and Tennessee. As the #1 Custom Home Builder in the South, we are committed to exceptional craftsmanship, personalized service, and building homes that are uniquely designed for each homeowner.
Compensation and Benefits:
- Competitive Pay
- 401K Retirement Plan
- Paid Vacation Days
- Health Insurance Coverage
- To apply, please email your resume to info@partnersinbuilding.com.