Compliance Administrator

GENERAL JOB DESCRIPTION

The Compliance Administrator works closely with, Accounting, Project Managers, vendors, external customers, and a variety of other internal departments. This person ensures compliance with established internal processes and procedures.  They are responsible for preparing and receiving signed Contract agreements, collecting Certificates of Insurance (COI), updating vendor information in the Enterprise Resource Planning (ERP) system, and assisting with other accounting tasks. They also support administrative needs of the operations team.

DUTIES & RESPONSIBILITIES

• Collects certificates of insurance (COI) and other compliance documents from Vendors & Subcontractors.
• Sets up New Vendors in Viewpoint (ERP system).
• Approves subcontracts in DocuSign.
• Mails the 1099-MISC forms to 1099 Vendors and submits the 1096 form to the IRS.
• Sets up/Deletes Buyers on Home Depot & Lowe’s accounts.
• Processes Credit Applications from our Vendors.
• Responds to Owner (client) COI Requests.
• Assumes additional responsibilities and additional assignments per supervisor’s direction.

EDUCATION & TRAINING

• Minimum high school degree or equivalent, college level coursework preferred.

KNOWLEDGE & EXPERIENCE

• Minimum 2 years of accounting experience required.
• Strong computer skills including Microsoft Word, Excel, and Outlook.
• Data entry keyboarding skills with a high degree of accuracy.
• Prior experience with Viewpoint, GCPay and Procore is a plus, but not required.
• Knowledge and experience preferred in the Architectural and/or Construction field.
• Experience with AIA, Bluebeam, Adobe Acrobat and DocuSign is ideal.

SKILLS & ABILITIES

• Possess excellent communication skills (both oral & written) with co-workers, management, clients, and others in a courteous and professional manner.
• Able to quickly learn new technologies, programs, and databases.
• Possess excellent analytical and reasoning skills; ability to think ahead/troubleshoot.  Remove obstacles before they become problems.
• Requires strong attention to detail.
• Ability to manage multiple tasks efficiently, prioritize effectively to meet deadlines, and demonstrate strong  organizational skills.
• Possess ability to be a self- starter; resourceful, dependable and accountable.
• Build and maintain favorable working relationships with clients and other team members.
• Ability to work with Integrity, Trust, and Respect; setting an example for others.
• Thrives in a friendly, fast-paced, team-oriented environment where accountability, work ethic and a “can do” attitude is a necessity.
• Regular use of the telephone and email for communication is essential.

EEO STATEMENT

Parkway Construction is an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, and compensation. Parkway makes hiring decisions based solely on qualifications, merit, and business needs at the time.