What are the responsibilities and job description for the Billing Coordinator position at Parker Placements NY, Inc.?
Firm Overview:
This award-winning, mid-sized law firm, headquartered in New York City, has 200 attorneys. The firm spans across three offices -- in addition to their headquarters in NYC, they also have offices in both Miami and Los Angeles. The three locations serve a diverse client base around the globe. No matter the office or location, they are known for getting the job done right, and doing it with integrity, efficiency, and style. They offer an informal, friendly atmosphere that inspires hard work, growth, and balance.
Job Overview:
The Billing Coordinator is responsible for:
• accurately preparing, reviewing and submitting firm invoices including manual electronic billings; • maintaining billing files; • keeping up to date billing arrangements and instructions;
• assisting Billing Partners with the administration of unbilled inventory.
Job Responsibilities:
• Compile and process attorney bills on a monthly basis.
• Track Proformas to ensure timely and accurate billing
• Review and edit pre-bills as requested by attorneys and secretaries.
• Monitor aged unbilled inventory and ensure timely billing submissions.
• Apply retainer/on-account funds in accordance with attorney instructions and firm policy.
• Process write-offs following firm guidelines.
• Handle complex billing scenarios, including multiple discounts by matter, split-party billing, and prepare electronic bills promptly.
• Submit invoices electronically and assist in resolving any issues that arise.
• Review and verify the accuracy of supporting documentation for billing.
• Research and respond to internal and external inquiries regarding billing issues in a timely manner.
• Identify and correct any billing inaccuracies.
• Maintain effective communication with attorneys, secretaries, and clients regarding billing matters.
• Provide backup assistance to team members as needed.
• Assist with special projects and other tasks as assigned.
Job Requirements:
• Bachelor’s degree or higher with a concentration in accounting, finance, or related field.
• Minimum of 5 years of billing experience in a law firm environment.
• Familiarity with 3E billing system, eHUB, or other similar legal billing software
• Proficiency in Microsoft Excel and Word
• Proficiency in Excel and Smartsheet • Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
Detail-oriented and highly organized with the ability to maintain accuracy.
• Excellent analytical and problem-solving skills.
• Ability to prioritize, plan, and manage multiple tasks while meeting deadlines.
• Flexibility to adapt to various work situations to achieve desired results.
• Willingness to work additional hours as required to meet deadlines.
Compensation & Benefits:
• $85,000 to $95,000/year base salary - The salary offered to a successful candidate will be dependent on several factors that may include, but are not limited to, years of experience within the job, years of experience within the required industry, education, etc.
• This firm offers a comprehensive benefits package and a hybrid work schedule.
The description above is intended to reflect general duties and responsibilities and is not to be interpreted as all-encompassing. Nothing in this job description restricts the Firm’s right to assign or reassign duties and responsibilities to this job at any time.
Salary : $85,000 - $95,000