Billing Coordinator

Responsibilities

• Support the monthly client billing cycle, including preparing, reviewing, finalizing, and distributing invoices.
• Generate and distribute prebills to attorneys and billing partners; process revisions and ensure billing adjustments are accurately reflected.
• Monitor time transfers, disbursement transfers, and write-offs, ensuring all required approvals are obtained prior to processing.
• Prepare draft invoices for attorney review and secure final approvals before issuing client bills.
• Assist with e-billing submissions, monitor invoice status, and maintain accurate workflow documentation.
• Post finalized invoices in the billing system and coordinate timely delivery to clients.
• Maintain billing records and supporting documentation within the firm's document management system.
• Collaborate with attorneys, billing partners, and internal teams regarding billing status, fee arrangements, and client-specific requirements.
• Monitor work-in-progress (WIP), aged balances, discounts, and special billing arrangements to support monthly revenue goals.
• Ensure billing compliance with client agreements, outside counsel guidelines, and firm policies.
• Assist with matter setup in billing and e-billing systems, including rates, fee structures, billing codes, and matter details.
• Support the resolution of billing discrepancies and respond to billing-related inquiries from attorneys and clients.
• Prepare billing reports, projections, and analyses for management and legal teams.

Qualifications

• 1 years of experience in billing, accounting, finance, or a related field; law firm or professional services experience preferred.
• Bachelor's degree in Accounting, Finance, Business, or a related discipline preferred.
• Strong client service skills with the ability to build effective relationships across all levels of the organization.
• Excellent organizational, analytical, and problem-solving abilities with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced, deadline-driven environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel; experience with legal billing systems such as Elite 3E, Aderant, and e-billing platforms is preferred.
• Ability to work independently while collaborating effectively within a team environment.
• Flexibility to work additional hours during peak billing periods, including month-end and quarter-end close.
• Ability to comply with the firm's hybrid work policy, including a minimum of three in-office days per week.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.