Executive Assistant

Position Description: Executive Assistant & HR Generalist (People)

Reports to: CEO / Human Resources Director

Minimum Education

• Bachelor's degree (preferred) in Business Administration, Human Resources, Communications, or related field.
• Equivalent experience may be considered.

Experience

• Minimum of 3 years of combined experience in executive support and/or human resources management.
• Experience supporting senior leadership (ideally C-level) in a dynamic and fast-paced environment.
• Familiarity with HR operations for organizations of 50 employees.
• Demonstrated success managing administrative processes, recruiting coordination, and employee relations.
• Proficiency in productivity and HR tools (Microsoft Office Suite, Google Workspace, HRIS systems, calendar and travel platforms).
• Strong organizational, communication, and problem-solving skills.
• Proven ability to handle confidential and sensitive information with discretion.
• Preferred: Experience in the government contracting (GOVCON) sector and familiarity with compliance frameworks.

Certifications

• SHRM-CP, SHRM-SCP, PHR, or equivalent HR certification preferred.
• None required for hire, but professional certification is encouraged.

Core Competencies and Attributes

• Strategic Partnership: Ability to anticipate executive and organizational needs and align priorities.
• Sound Judgment: Discretion in handling sensitive information and high-level decision-making.
• Organizational Excellence: Expert at multitasking, time management, and prioritization.
• Interpersonal Effectiveness: Builds trusted relationships across teams, clients, and leadership.
• Analytical and Problem-Solving Skills: Uses data to inform HR and administrative decisions.
• Adaptability: Thrives in a dynamic, small-company environment with shifting priorities.
• Professional Presence: Represents leadership confidently in internal and external settings.
• Integrity and Ethics: Maintains confidentiality and demonstrates fairness in all HR matters.
• Inclusive Leadership: Promotes a positive, diverse, and equitable workplace culture.

Functional Responsibilities

• Executive Support: Manage executive's calendar, schedule, and travel — including client, government, and partner engagements.
• Prepare agendas, briefings, and follow-ups for internal and external meetings.
• Draft, edit, and manage executive correspondence, presentations, and reports.
• Act as the primary liaison between the executive and internal/external stakeholders.
• Anticipate needs, manage shifting priorities, and ensure the executive is fully briefed.
• Maintain and improve organizational systems for scheduling, communication, and workflow efficiency.
• Human Resources Management: Support the execution of the organization's HR strategy and alignment with business objectives.
• Assist in developing, implementing, and maintaining HR policies, handbooks, and compliance documentation.
• Manage HRIS data accuracy and reporting; support workforce analytics.
• Ensure compliance with all federal, state, and local employment laws and reporting requirements.
• Support end-to-end recruitment, onboarding, and offboarding processes.
• Maintain job descriptions, coordinate interviews, and conduct background/reference checks.
• Partner with management to identify training and development needs.
• Serve as a first point of contact for employee questions and concerns.
• Foster a positive and inclusive workplace culture that encourages engagement and retention.
• Mediate minor conflicts, promote open communication, and ensure fair resolution processes.
• Coordinate company-wide morale and recognition initiatives.
• Administer compensation and benefits programs, ensuring compliance and market competitiveness.
• Support the performance management cycle — goal setting, reviews, and feedback tracking.
• Assist with workforce planning and succession initiatives.

Skills and Tools

• Technical Proficiency: Microsoft Office Suite, Google Workspace, HRIS, and CRM platforms.
• Communication: Excellent verbal and written communication; capable of drafting high-quality materials.
• Data Management: Ability to collect, analyze, and report on HR metrics (e.g., turnover, diversity, engagement).
• Process Improvement: Identify and execute process enhancements to improve HR and executive workflows.

Additional Requirements

• Occasional travel (domestic/international) for business or HR events.
• Flexibility to work outside standard hours as needed for cross-time-zone meetings or urgent priorities.

Summary

• The Executive Assistant & HR Generalist (People) is a hybrid role designed to bridge executive support and human resources operations.
• This position ensures that leadership has the administrative leverage to focus on strategy, while HR functions run efficiently, compliantly, and in alignment with organizational culture.
• The ideal candidate is a proactive, detail-oriented professional who thrives on versatility, confidentiality, and collaboration.