Sales Administrator

Position Overview

Founded in 2003, Paragon Manufacturing Corp was built to close the gap between design intent and full-scale production. We operate in a structured, process-driven manufacturing environment that values precision, accountability, and execution discipline.

The Sales Administrator supports disciplined execution of Paragon’s bid-to-order process by ensuring accurate quote preparation, CRM integrity, and structured compliance with established workflows. This role serves as the operational gatekeeper for quote accuracy, purchase order verification, and complete documentation prior to handoff to Sales Operations.

Success in this position is measured by documentation accuracy, CRM integrity, process compliance, and protection of clean order-to-cash execution.

Essential Responsibilities

· Prepare and distribute customer quotes in coordination with Sales and Engineering, ensuring accuracy of pricing, revisions, scope, and lead times prior to release

· Maintain CRM as the system of record for all quote, bid, and opportunity activity, ensuring accurate status updates, required field completion, and documentation integrity

· Enforce compliance with established bid and purchase order processes, identifying and escalating gaps in documentation or CRM discipline to the Director of Sales

· Review customer purchase orders against approved quotes to confirm pricing, scope, quantities, and delivery requirements prior to order submission

· Resolve discrepancies with Sales and customers before handoff to Sales Operations

· Assemble complete and accurate order documentation packages to support clean ERP entry and structured cross-functional handoffs

· Support recurring customer order activity by maintaining pricing consistency, tracking repeat cadence, and updating CRM opportunity status

· Assist Engineering with data collection required for item master creation and bid support

· Provide structured reporting on open quotes, pending POs, and opportunity status to support sales visibility and pipeline discipline

· Promote and reinforce disciplined documentation practices across the Sales team

Education & Experience

· High School Diploma or GED required

· Associate degree preferred

· 2–5 years of administrative, sales support, or order processing experience within a structured environment

· Experience in a manufacturing environment preferred

· ERP/MRP/CRM systems required

· Proficiency in Microsoft Excel, Word, and Outlook

· High attention to detail with demonstrated accuracy in documentation and data entry

· Structured, process-driven mindset with ability to follow defined workflows

· Strong written and verbal communication skills

· Ability to manage competing priorities in a deadline-driven environment

· Demonstrated documentation discipline and compliance adherence

· Professional and responsive customer interaction skills

Compensation & Benefits

· $22.00 – $25.00 per hour (based on experience)

· Medical, dental, and vision insurance

· 5 paid vacation days

· Paid sick leave in accordance with Washington State law

· Additional company-sponsored benefits

Work Environment & Physical Requirements

· Full-time, on-site position in Everett, WA

· Primarily desk-based administrative work with regular coordination across the production floor

· Combination of sitting, standing, and walking throughout the workday

· Ability to safely lift and carry up to 45 pounds frequently within an 8-hour shift

· Must comply with all company safety policies

· Frequent interaction with production and engineering teams

· Periodic exposure to production floor noise and manufacturing equipment

· PPE required in designated areas

· Manual dexterity required for handling small parts, tools, and inspection equipment

· Close vision and ability to adjust focus when inspecting components

· Regular hearing and speaking requirements

Reasonable accommodation may be made to individuals with disabilities to perform the essential functions of the position. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at hr@bluerockglobalpe.com.

Other Duties

This job description provides a general overview of the role and does not represent a comprehensive list of responsibilities. Duties may evolve based on business needs. Management reserves the right to modify or assign responsibilities as necessary.

Equal Employment Opportunity

Paragon Manufacturing is an Equal Opportunity Employer. Employment decisions are made without regard to any status protected under federal, Washington State, or local law.

This policy applies to all aspects of employment, including recruitment, hiring, placement, promotion, compensation, benefits, training, discipline, and termination.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years of experience do you have in a sales support, order processing, or administrative coordination role?
• Do you have hands-on experience using a CRM system to track quotes, bids, or opportunity status? If yes, which system(s)?
• Have you worked in a structured or process-driven manufacturing environment? (Yes/No)
• Are you aligned with the posted salary range?
• What is your earliest available start date?

Work Location: In person

Salary : $22 - $25